Administrative Manager

NEXGEN Asset Management

Sacramento (CA)

Hybrid

USD 90,000 - 110,000

Full time

14 days+

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Benefits offered by this job

PTO 15 days/year

Paid Sick Leave 40 hours/year

401(k) with 4% company match

Health, dental, and vision insurance

Dog-friendly office

Job summary

NEXGEN AssetManagement is seeking a highly organized Administrative Manager to oversee core operations and directly support our President and CEO in Sacramento, CA. You will coordinate recruitment, payroll, HR, risk/compliance, and executive support in a fast-paced hybrid environment.

The role requires 7+ years of relevant experience, strong communication and discretion, and the ability to manage multiple priorities across talent acquisition, business development, and project delivery.

Qualifications

Bachelor’s degree in business administration, communications, HR or related field.
7+ years of administrative, office management, or executive support experience (direct experience with full-cycle recruiting coordination, payroll, HR, or compliance strongly preferred).
Proficiency with Applicant Tracking Systems (ATS), payroll platforms, modern office productivity suites, and electronic document management tools.
Exceptional verbal and written communication skills with high precision, professional presentation, and strong attention to detail.
High degree of professionalism, confidentiality, and reliability when handling candidate data, sensitive payroll, HR, and executive matters.
Ability to prioritize effectively and work independently in a hybrid environment.

Responsibilities

Job Posting & Sourcing: Collaborate with team leads and executives to draft, refine, and post compelling job descriptions across relevant job boards and hiring channels.
Candidate Screening & Interviews: Serve as the primary hiring manager contact to review applications, screen incoming candidates, and conduct initial screening interviews.
Interview Coordination: Schedule and coordinate second-round and final interviews between qualified candidates and the internal hiring team/executives.
Payroll Management: Process regular employee payroll accurately and on schedule, manage time tracking, resolve payroll inquiries, and maintain payroll records.
Onboarding & Offboarding: Lead the end-to-end onboarding experience for new hires, including payroll and tax setup, documentation, orientation, and system integration.
Benefits Management: Oversee employee benefits administration (open enrollment, plan updates, payroll deductions, broker coordination, and employee inquiries).
HR Support: Serve as the primary point of contact for employee administrative questions, personnel record updates, and general internal policy guidance.
Certificates of Insurance (COIs): Request, track, process, and issue COIs for new and existing clients to ensure active contractual compliance.
Compliance Tracking: Assist in maintaining vendor, client, payroll tax, and corporate compliance logs and records.
Presidential Support: Provide administrative backing to the President & CEO across business development, contracting, and project delivery initiatives.
Contracting & Proposals: Help assemble, track, and archive client contracts, agreements, and business development materials.
Project Delivery Support: Coordinate logistics, documentation, and reporting to ensure smooth execution of client projects.
General Office Management: Maintain smooth daily operations for the Sacramento office.

Skills

Communication

Discretion & Judgment

Adaptability

Professionalism

Education

Bachelor’s degree in business administration/communications/HR

Tools

ATS

Payroll platforms

Microsoft Office 365

Google Workspace

Electronic document management tools

Job description

Sacramento, United States | Posted on 08/04/2026

Salary Salary range of $90,000 - $110,000/year based on experience.
Work Experience 7+ years
State/Province California
Country United States

About Us

NEXGEN is the most technologically advanced enterprise asset management program on the market, integrating future-first CMMS software. NEXGEN’s EAM software provides a diverse suite of robust features to intelligently manage your end-to-end asset inventory throughout their lifecycle. With NEXGEN, you’re evolving from a legacy time-scheduled maintenance model to a proactive future-forward system built by industry thought leaders.

Why NEXGEN?

What’s the best thing about working at NEXGEN? That’s easy, it’s the people (but the free snacks in the kitchen aren’t too shabby either). At NEXGEN, our employees are our greatest asset. We value every member of our team, equipping them with the tools to grow professionally and thrive in a fun and dynamic work environment. We work hard and play hard, knowing a strong work-life balance is key to success.

What are we looking for?

Our ideal candidates are motivated, enthusiastic, and highly organized, with a strong technical aptitude and a love for summer BBQs, team building events, and office dogs. We are looking for those who aren’t afraid to be bold, take the initiative, and do the right thing—helping our clients overcome their greatest challenges to achieve their goals.

_______________________________________________

Job Description

NEXGEN AssetManagement is seeking a versatile, highly organized, and proactiveAdministrative Manager to oversee key operational functions and directlysupport our President and CEO.

In this role, youwill act as a pivotal link across recruitment, human resources, payrolloperations, risk and compliance administration, and executive support. Theideal candidate thrives in a dynamic environment, possesses strongcommunication skills, and seamlessly manages competing priorities across talentacquisition, business development, project delivery, and internal officeadministration.

This full-time roleis based in our Sacramento, CA office.

Key Responsibilities:

Job Posting & Sourcing: Collaborate withteam leads and executives to draft, refine, and post compelling jobdescriptions across relevant job boards and hiring channels.
Candidate Screening & Interviews: Serve as theprimary hiring manager contact to review applications, screen incomingcandidates, and conduct initial screening interviews.
Interview Coordination: Schedule andcoordinate second-round and final interviews between qualified candidates andthe internal hiring team/executives.

2.Human Resources & Payroll Administration

Payroll Management: Process regular employee payrollaccurately and on schedule, manage time tracking, resolve payroll inquiries,and maintain payroll records.
Onboarding & Offboarding: Lead theend-to-end onboarding experience for new hires, including payroll and taxsetup, documentation, orientation, and system integration.
Benefits Management: Oversee employee benefitsadministration (open enrollment, plan updates, payroll deductions, brokercoordination, and employee inquiries).
HR Support: Serve as the primary point of contact foremployee administrative questions, personnel record updates, and generalinternal policy guidance.

3.Compliance & Insurance Operations

Certificates of Insurance (COIs): Request, track,process, and issue COIs for new and existing clients to ensure activecontractual compliance.
Compliance Tracking: Assist in maintaining vendor,client, payroll tax, and corporate compliance logs and records.

4.Executive Support & Core Operations

Presidential Support: Provide administrative backing tothe President & CEO across business development, contracting, and projectdelivery initiatives.
Contracting & Proposals: Help assemble,track, and archive client contracts, agreements, and business developmentmaterials.
Project Delivery Support: Coordinatelogistics, documentation, and reporting to ensure smooth execution of clientprojects.
General Office Management: Maintain smoothdaily operations for the Sacramento office.

Requirements

Education: Bachelor’sdegree in business administration, Communications, HR or related field.
Experience: 7+ years of administrative, officemanagement, or executive support experience (direct experience with full-cyclerecruiting coordination, payroll, HR, or compliance strongly preferred).
Technical Skills: Proficiency with Applicant TrackingSystems (ATS), payroll platforms, modern office productivity suites (e.g.,Microsoft Office 365, Google Workspace), and electronic document managementtools.
Communication: Exceptional verbal and writtencommunication skills with high precision, professional presentation, and strongattention to detail.
Discretion & Judgment: High degree ofprofessionalism, confidentiality, and reliability when handling candidate data,sensitive payroll, HR, and executive matters.
Adaptability: Ability to prioritize effectively and workindependently in a hybrid environment.

Why Work at NEXGEN:

Engage with aninnovative and intelligent team
Fun &progressive culture in a dog-friendly office
Competitivesalaries and room for growth
Paid Time Off (PTO): Starts at 15 daysper year, increasing by 8 hours for each additional year of service(capped at 200 hours).
PaidSick Leave: 40 hours per year.
RetirementPlanning: 401(k) plan eligible after 3 months ofservice with up to a 4% company match.
Healthcare: Competitive health, dental, and vision insurance options.
Holidays: Standard paid company holidays.