Administrative Manager, Health & Outreach Programs

Preble-Street; Portland (ME); On-site; USD 56,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

STD insurance

LTD insurance

Retirement plan

Vacation time

Sick time

Personal time

Paid holidays

Job summary

Preble Street in Portland, ME seeks an Administrative Manager to support Health Services, the Recuperative Care Program, and the Street Outreach Collaborative. This full-time, 40-hour/week role follows a Monday–Friday, 8:00am–4:30pm schedule.

You will develop and administer administrative systems, manage data and compliance for grants, support billing and program scheduling/staffing, and assist with client programming and sustainability research.

Qualifications

• 3–5 years administrative and/or management experience in a non-profit environment.
• Experience developing and maintaining complex administrative systems and processes.
• Proficiency with standard computer applications; HMIS/Client Track or similar software.
• Advanced expertise with Microsoft 365 products (Word, Excel, Teams, Outlook).

Responsibilities

• Develop and administer systems and processes for administrative functions.
• Ensure data and compliance management for grants.
• Support billing infrastructure, program scheduling and staffing.
• Assist client programming and day-to-day operations.
• Engage in research and development to sustain programs.

Tools

HMIS

Client Track

Microsoft 365

Job description

The Administrative Manager supports the Health Services program, the Recuperative Care Program, and the Street Outreach Collaborative through the development and administration of systems and processes related to the administrative functions of the program, including data and compliance management pertaining to various grants; assurance of billing infrastructure; program scheduling and staffing; client programming support; and engages in research and development to support sustainability of programs.This is a full-time (40 hours/week) position with a Monday – Friday, 8:00am – 4:30pm scheduleThe ideal candidate should demonstrate a minimum of 3–5 years of administrative and/or management experience in a non-profit environment. Candidates should have experience developing and maintaining complex administrative systems and processes, as well as proficiency with standard computer applications, HMIS, Client Track, or similar software. A comparable combination of education, training, and work experience may also be considered.A strong understanding of homelessness and poverty, along with a genuine commitment to the agency’s mission, is essential. The successful candidate should demonstrate excellent organizational and time management skills, ability in creating and maintaining systems for data and information management, with a high level of competence in task and project organization.Preferred: Advanced expertise with Microsoft 365 products, including Word, Excel, Teams, and Outlook.Compensation and BenefitsThis is a full-time, benefits-eligible position, with a pay rate of $31.56 /hour. Generous paid time off, insurance, and retirement plan benefits include:4 weeks (160 hours, accrued) vacation time, 12 days (96 hours, accrued) sick time, 32 hours personal time, 12 Paid HolidaysHealth insurance w/ 100% employer-paid option; Dental insurance w/ 100% employer-paid option; Vision insurance; Employer-paid Life, STD, and LTD insurance403(b) retirement plan w/ employer matchTo Apply: We encourage applicants to apply via Preble Street’s website employment page. Applications (resume and cover letter, preferred) may also be emailed to [e-mail] or mailed via USPS mail to Preble Street Human Resources, 55 Portland Street, Portland, ME 04101. Please note that automatically generated confirmations of receipt will be sent in response to applications sent via email. Only those candidates selected for interviews will be otherwise contacted.If you need assistance or accommodation in the application process, please contact us at [e-mail] Street, a 501(c)(3) nonprofit agency, has been working since 1975 to provide best practice social services that meet urgent needs and end hunger and homelessness for individuals and families in Maine living in poverty.Preble Street is an equal opportunity employer. We value diversity and are committed to equity and inclusion in our workplace. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws.Preble Street recognizes that Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, LGBTQ2IA+ people and women are less likely to apply for jobs if they don’t believe they meet every qualification described in a job posting.Our hiring process recognizes the value of various lived experiences and backgrounds when assessing candidates.Individuals from all cultures and communities are encouraged to apply.