Administrative Manager

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 53,000 - 65,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

The University of Oklahoma Office of the Registrar is seeking a detail-oriented professional to manage FERPA compliance, breach response, and access controls for student records. This role serves as the central liaison with Legal Counsel and Athletics to ensure policy adherence and secure information handling.

Responsibilities include coordinating FERPA training, processing access requests, certifying athletic records, and maintaining comprehensive documentation to support institutional

Qualifications

• Bachelor's degree.
• 24 months experience as a manager in an Accounting, Finance, or Business Office.
• Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Responsibilities

• Primary liaison with the Office of Legal Counsel and the Senior Associate Athletics Director for Academic Affairs.
• Interface and serve as liaison for the Office of the Registrar with the Director of Training and Development in the Division of Enrollment Management.
• Maintain FERPA compliance and provide FERPA training to individuals and departments; develop on-going training as needed.
• Manage every aspect of FERPA breaches, including coordinating with campus departments to draft and mail breach letters, contacting involved parties, maintaining detailed documentation of breaches, and working with departments to prevent future breaches.
• Responsible for athletic certifications for various sports requiring consistent and open communication with Athletic Academic Counselors, Athletic Compliance, and Campus staff to uphold institutional, SEC, and NCAA guidelines.
• Receive, assess, and grant requests for access to student records, to include analyzing each request to ensure employees are given only the access required for their job duties.
• Performs other duties as assigned to ensure the overall successful operation of the department.

Education

Bachelor's degree; 72 months related experience in lieu of Bachelor's degree

Job description

Pay Range:

Targeted salary up to $58,911 annually, based on experience.

Benefits Eligible:

Yes

Work Schedule:

Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel:

Not required

Position Introduction:

The Office of the Registrar serves as the central hub for academic administration at OU. The office maintains the integrity, accuracy, and confidentiality of all student academic records and provides essential services such as course registration, degree navigation, classroom scheduling, academic calendar coordination, transcript evaluation, diploma production and FERPA compliance that support students, faculty, and academic units across the institution. We seek individuals who exhibit integrity, care, intentionality, and innovation.

Essential Duties:

• Primary liaison with the Office of Legal Counsel and the Senior Associate Athletics Director for Academic Affairs.
• Interface and serve as liaison for the Office of the Registrar with the Director of Training and Development in the Division of Enrollment Management.
• Maintain FERPA compliance and provide FERPA training to individuals and departments; develop on-going training as needed.
• Manage every aspect of FERPA breaches, including coordinating with campus departments to draft and mail breach letters, contacting involved parties, maintaining detailed documentation of breaches, and working with departments to prevent future breaches.
• Responsible for athletic certifications for various sports requiring consistent and open communication with Athletic Academic Counselors, Athletic Compliance, and Campus staff to uphold institutional, SEC, and NCAA guidelines.
• Receive, assess, and grant requests for access to student records, to include analyzing each request to ensure employees are given only the access required for their job duties.
• Performs other duties as assigned to ensure the overall successful operation of the department.

Required Education and Experience:

• Bachelor's degree.
• 24 months experience as a manager in an Accounting, Finance, or Business Office.

Equivalence/Substitution:

Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Department Preferences:

• Master's degree, experience in higher education enrollment, records or related fields
• Experience with student information systems, preferably Banner, OU student systems
• Knowledge of FERPA and NCAA policies

Hiring Contingent Upon a Background Check:

Yes