Administrative Manager

University of Wisconsin-Milwaukee; Milwaukee (WI); On-site; USD 65,000 - 72,000; Full time

Job summary

University Housing at the University of Wisconsin–Milwaukee is seeking an Administrative Manager to lead interconnected administrative programs and provide decision support to the Director and Housing Leadership Team. The role emphasizes improving operations, ensuring policy compliance, and coordinating across multiple units.

Responsibilities include budgeting, reporting, and resource planning, with supervision of staff and collaboration with leadership to drive strategic improvements.

Qualifications

• Bachelor’s degree required.
• Three years of progressively responsible experience in administrative operations or program management in higher education.
• Experience coordinating complex programs across multiple stakeholders.

Responsibilities

• May assist in developing and monitoring the unit budget and approve expenditures.
• Plans and evaluates strategies for a program and recommends enhancements.
• Prepares periodic reports and financial statements for leadership or external agencies.
• Coordinates resources and schedules for program activities across units.
• May supervise staff including hiring, transfers, and performance management.
• Supports proposals and funding efforts from external sponsors.

Skills

Budget planning

Policy compliance

Cross-unit coordination

Decision support

Communication

Education

Bachelor’s degree

Tools

SharePoint

Handshake

StarRez

Microsoft Office

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title

Administrative Manager

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Administrative Manager

Job Duties

Manages interconnected administrative and operational programs within University Housing, including executive operations, departmental systems, and student employment administration. This position leads continuous improvement of operational services supporting departmental effectiveness, cross-unit coordination, and policy compliance, while providing decision support to the Director and Housing Leadership Team and exercising independent judgment over priorities, systems, and workflows.

Key Job Responsibilities

• May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures

Department:

University Housing

Compensation

$65K - $72K (Final salary offer will be determined based on qualifications and experience)

Required Qualifications

• Bachelor’s degree.
• Three years of progressively responsible experience in administrative operations, program management, or a related area in a higher education setting.
• Experience coordinating complex programs, projects, or operational processes across multiple stakeholders or work units.
• Experience developing and improving administrative processes, systems, and procedures, with the ability to interpret and apply policies and requirements.
• Demonstrated ability to analyze information, exercise independent judgment, manage competing priorities, and provide recommendations to leadership.
• Strong written, verbal, organizational, and interpersonal communication skills, including the ability to handle confidential information with discretion.

Preferred Qualifications

• Experience supporting executive or senior leadership and coordinating cross-functional departmental initiatives.
• Experience managing student employment, recruitment, onboarding, or workforce administration programs.
• Experience with enterprise administrative systems, including SharePoint, Handshake, StarRez, Microsoft Office, or similar platforms.
• Experience using operational or workforce data to develop reports, identify trends, and support strategic decision-making.
• Knowledge of higher education policies and regulations, including FERPA, employment practices, and Wisconsin Open Meetings Law.

Education

Bachelor’s degree

Reasonable Accommodations

Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at [phone] for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.