Administrative Manager

Front Porch; Anaheim (CA); On-site; USD 73,000 - 78,000; Full time

Job summary

Front Porch in California is seeking an Administrative Manager to support the Executive Director with analytical and administrative duties, generating reports, and ensuring confidential handling of information. This is a full-time salaried position with standard weekday hours.

Key duties include coordinating conferences, scheduling, handling resident and vendor communications, and supervising 1-2 administrative staff.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Ability to read, analyze, and interpret business materials; strong report-writing skills.
• Ability to calculate figures such as percentages and basic algebra.
• Ability to solve problems and manage multiple tasks under minimal supervision.

Responsibilities

• Provide administrative support to the Executive Director and prepare reports.
• Plan conferences, set up meetings, take minutes.
• Schedule appointments and respond to inquiries from residents, families and vendors.
• Supervise 1-2 administrative staff and the reception desk.
• Ensure safety and compliance with policies; attend mandatory meetings.

Skills

Analytical skills

Communication skills

Supervisory experience

Education

Bachelor's degree

Job description

Walnut Village Retirement Community is Hiring!

Administrative Manager

Full Time Salaried: Monday - Friday, 8:30 a.m. to 5:00 p.m.

Pay Range: $73,000 - $78,000 Annually

Job Summary

The Administrative Manager assists the Executive Director in the execution of duties. Under the direction of the Executive Director provides analytical and specialized administrative support of a non-routine, non-repetitive nature. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports, recommendations for action by superior. Work is generally of a critical or confidential nature and requires a broad working knowledge of departmental and company practices, policies and procedures.

ESSENTIAL FUNCTIONS

• Provides quality Customer Service efficiently to residents, families, co-workers and vendors in a manner to ensure satisfaction.
• Plan conferences, sets up meetings and takes minutes.
• Schedules appointments, gives information to callers, composes and sends correspondence.
• Assists with Resident issues, concerns and/or complaints.
• Contacts company personnel at all organizational levels to gather information and prepare reports.
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory staff.
• Assignments may be found in various functional areas of the company such as finance, marketing, human resources etc.
• Directly supervises 1-2 employees who work as administrative support, including the Reception desk. Responsibilities in accordance with the organization's policies and applicable laws including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Performs all duties in a safe and efficient manner. Reports any safety hazards and/or accidents to supervisor.
• Attends all mandatory in-service meetings. Complies with all department and facilities policies and procedures.

JOB REQUIREMENTS and QUALIFICATIONS

• Bachelor's degree (B.A.) from a 4-year college or university; or 1-2 years related experience and/or training; or equivalent combination of education and experience.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; ability to write reports, business correspondence and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discount interest commissions proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate's knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws.