Administrative Legal Assistant

DK Law - Injury, Accident, and More; Costa Mesa (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with match

PTO after 90 days

On-site gym

Career development

Job summary

DK Law is seeking an experienced Pre-Litigation Legal Assistant to support the Negotiations Department and help move personal injury cases toward resolution. You will communicate regularly with clients, adjusters, opposing counsel, and medical providers, maintaining organized files and deadlines.

The ideal candidate will assist with settlement negotiations, manage case notes, and ensure timely updates to clients in a fast-paced environment. In-office role at our Costa Mesa headquarters.

Qualifications

• 2+ years as a legal assistant, preferably in personal injury or pre-litigation.
• Experience supporting PI claims, settlement negotiations, or insurance matters is a strong plus.
• Familiarity with bodily injury claims, insurance coverage, medical records, and settlement demands.
• Experience communicating with clients, insurers, opposing counsel, and medical providers.

Responsibilities

• Support negotiators and attorneys through pre-litigation and settlement.
• Provide clients with updates, answer questions, request information, explain next steps.
• Draft and send settlement demands, correspondence, and supporting docs.
• Gather medical records, bills, insurance info, police reports, wage-loss docs.
• Monitor deadlines, liens, and case-related tasks; maintain case notes.

Skills

Client service

Organization

Communication

MS Office

Tools

Litify

Salesforce

Job description

At DK Law, we don’t just represent our clients. We stand with them—all the way. We’re modern injury and accident attorneys who go all the way for every client, from every background. At the heart of our work is a simple but powerful belief: every client’s experience matters, and we honor it as if it were our own. From the very first call to the final resolution, we approach every case with the mindset that it’s going the distance.

That same mindset fuels our workplace culture. We’re a team of purpose-driven professionals who care deeply, move fast, and never lose sight of the human side of what we do. If you’re passionate about making an impact, growing with a team that values excellence and empathy, and being part of something bigger, we’d love to meet you.

The Role

DK Law is seeking an experienced Pre-Litigation Legal Assistant to support our Negotiations Department and help move personal injury cases efficiently toward resolution. This role is ideal for a proactive, detail-oriented legal professional who understands the pre-litigation process and is comfortable communicating regularly with clients, insurance adjusters, opposing counsel, medical providers, and other parties involved in a claim.

The ideal candidate will assist with settlement negotiations, maintain organized and complete case files, track important deadlines, obtain necessary documentation, and provide clients with timely updates throughout the process. This position requires excellent communication, strong follow-through, and the ability to manage competing priorities in a fast-paced environment.

What You Will Do

• Support negotiators and attorneys throughout the pre-litigation and settlement process.
• Communicate regularly with clients to provide case updates, answer questions, request information, and explain the next steps in the claims process.
• Communicate professionally with insurance adjusters, opposing counsel, medical providers, lienholders, experts, and other parties involved in each case.
• Assist with preparing, reviewing, and sending settlement demands, correspondence, and supporting documentation.
• Request and organize medical records, medical bills, insurance information, police reports, wage-loss documentation, and other case-related materials.
• Review case files to confirm that all necessary records, bills, evidence, and supporting documents are complete before negotiations begin.
• Assist with settlement negotiations by tracking offers, counteroffers, policy limits, deadlines, and negotiation activity.
• Draft and send letters of representation, follow-up correspondence, status requests, and other pre-litigation communications.
• Obtain and document insurance coverage information, including policy limits and applicable coverage.
• Coordinate with internal departments to resolve outstanding medical records, billing, lien, treatment, or documentation issues.
• Maintain accurate, detailed, and timely case notes in the firm’s case management system.
• Monitor case deadlines, statutes of limitations, client treatment status, and outstanding action items.
• Escalate time-sensitive matters, disputed liability issues, low settlement offers, or stalled negotiations to the appropriate negotiator or attorney.
• Assist with settlement documentation, including releases, settlement breakdowns, and closing-related materials.
• Ensure clients receive a responsive, compassionate, and professional experience throughout the pre-litigation process.
• Role may include other relevant duties as assigned.

What We’re Looking For

• Minimum of 2 years of experience as a legal assistant, preferably within personal injury or pre-litigation.
• Experience supporting personal injury claims, settlement negotiations, or insurance-related matters is strongly preferred.
• Familiarity with bodily injury claims, insurance coverage, medical records, medical bills, and settlement demands.
• Experience communicating with clients, insurance adjusters, opposing counsel, and medical providers.
• Strong client-service skills and the ability to communicate with empathy, professionalism, and confidence.
• Excellent organizational skills with the ability to manage multiple cases, deadlines, and competing priorities.
• Strong written and verbal communication skills.
• High attention to detail and strong proofreading abilities.
• Ability to work independently while collaborating closely with negotiators, attorneys, and other departments.
• Proficiency with Microsoft Office Suite.
• Experience with Litify, Salesforce, or another legal case management platform is preferred.
• Bilingual English and Spanish is preferred.

Why DK Law?

This is a full-time, in-office opportunity at our Costa Mesa HQ, and we’re proud to offer top-tier benefits and a work culture that supports your growth:

• Firm-paid medical, dental, vision, and life insurance after 60 days
• 401(k) with 3% company match after 1 year
• 2 weeks of PTO after 90 days
• Access to our state-of-the-art on-site gym
• Career pathing and development opportunities
• A passionate, driven team that actually enjoys working together

Schedule:

• Monday – Friday
• 8-hour shift
• 100% in-office

Equal Opportunity Employer Statement

The Company is an equal opportunity employer and considers all qualified applicants without regard to any characteristic protected under applicable federal, state, and/or local law or ordinance, including, without limitation, race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, or sexual orientation.