Administrative Lead - Office of Graduate Education Equity Programs

Penn State University; University Park (TX); On-site; USD 42,000 - 61,000; Full time

Job summary

An established industry player seeks an experienced Administrative Lead to support the Associate Dean for Graduate Educational Equity. This role involves overseeing daily operations, managing event logistics, and providing administrative support to ensure smooth functioning. The ideal candidate will have a strong background in financial management, event planning, and a commitment to fostering diversity and inclusion. Join a dynamic team dedicated to enhancing the educational experience and supporting graduate students. This position offers competitive benefits, including tuition discounts and opportunities for professional growth.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plans

Tuition Discounts

Paid Holidays

Qualifications

• Minimum of an Associate’s degree with 4+ years of related experience.
• Proficient in Microsoft Office and financial management.

Responsibilities

• Provide administrative support to the Associate Dean and manage daily operations.
• Coordinate meetings, events, and oversee budget management.

Skills

Microsoft Office

Financial Management

Event Planning

Time Management

Diversity and Inclusion

Education

Associate's Degree

Bachelor's Degree

Job description

APPLICATION INSTRUCTIONS:

1. CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1...) to complete the internal application process. Please do not apply here, apply internally through Workday.
2. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
3. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf).

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of Graduate Education Equity Programs (OGEEP) seeks an experienced administrative professional to serve as its Administrative Lead.

This position will provide direct support to the Associate Dean for Graduate Educational Equity/Chief Diversity Officer for Graduate Education, oversee the daily operations and administrative staff of the OGEEP, coordinate meetings and events, serve as budget assistant, and welcome and answer inquiries from internal and external contacts.

Key Responsibilities:

1. Ensure that the Associate Dean is properly briefed, and that agendas and materials are provided and reviewed prior to meetings/events.
2. Manage the Associate Dean’s calendar: prepare meeting agendas and take minutes.
3. Coordinate all meeting and event logistics to include correspondence, event planning, catering, lodging, travel, and all related financial reconciliation.
4. Respond to incoming communications on behalf of the Associate Dean, OGEEP, and other general administrative support.
5. Maintain and update program information materials and website.
6. Assist with all recruiting/hiring needs for the OGEEP.
7. Provide administrative support for working groups and projects that may include data research and summarization, preparation of tables/slides, benchmarking and other tasks as assigned by the Associate Dean.
8. Serve as budget assistant and substitute for the Budget Administrator for budgets which vary in size ranging from approximately $15,000 to over $900,000 and include several NSF-funded grants.

The Administrative Lead will directly supervise other members of the administrative team (currently one direct report; that may increase slightly if unit needs warrant) and oversee Graduate Assistants working in the office.

The Administrative Lead works very closely with students, staff and faculty across the University and serves as a Graduate School contact to coordinate activities with current and prospective graduate students, the College Council of Multicultural Directors, Hospitality and Housing and Food Services staff, as well as with various businesses and organizations external to the University.

This job necessitates providing support and attending events that will occasionally require work after hours and on the weekends, as needed.

Benefits: Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

Education and Experience: This position requires a minimum of an Associate’s degree or higher and 4+ years of related experience, or an equivalent combination of education and experience. The successful candidate must be proficient in Microsoft Office applications and have experience in financial management and reporting.

Other qualifications include:

1. Demonstrated mental agility with administrative responsibilities.
2. Thoroughness in work and time management skills.
3. Experience with event planning and budgetary oversight.
4. Capacity for analyzing processes and proposing effective solutions.
5. Excellent commitment to fostering diversity, equity, inclusion, and belonging.
6. Highly motivated.
7. High level of professionalism and ability to work with minimal supervision.

Application Instructions: Candidates must submit a cover letter of interest and a resume for full consideration. Review of applicant materials will begin immediately and continue until the position is filled.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$42,100.00 - $61,000.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and...) - additional information on Penn State's job and salary structure.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.