Administrative Health Liaison - Rolling Hills Elementary

Cherry Creek School District; Colorado; On-site; USD 25,000 - 33,000; Full time

Job summary

Cherry Creek School District is seeking an Administrative Health Liaison to support the elementary school main office and health clinic. You will handle routine clerical tasks, screen inquiries, and assist in meeting students' health needs under the direction of a licensed RN.

This split role requires compassionate communication, strong organization, and the ability to maintain confidentiality under FERPA and HIPAA.

Qualifications

• Criminal background check and fingerprinting required
• High School Equivalency diploma required
• CPR/First Aid certification required
• Strong organizational and time management skills
• Proficient with Microsoft Office Suite
• Advanced verbal and written communication skills
• Ability to maintain confidentiality (FERPA/HIPAA)
• Ability to work independently and with others

Responsibilities

• Provide main office support with phone calls, greet visitors, screen inquiries and assist staff, students, parents/guardians, and community members.
• Provide routine medical care and triage in the health clinic under RN direction, including basic care for students with medical needs.
• Perform basic clerical duties such as data entry, filing, and light bookkeeping.
• Draft letters, memoranda, and reports; assist with special projects as needed.
• Organize and maintain file systems including student records, IEPs, and related documents.
• Maintain immunization records and assist families to achieve compliance with state requirements.
• Contact emergency services as necessary and follow district protocols.

Skills

Organizational and time management

Advanced verbal and written comms

Advanced interpersonal relations

Calm under pressure

Confidentiality (FERPA/HIPAA)

MS Office proficiency

Education

High School Equivalency diploma

CPR/First Aid certification

Tools

Microsoft Office Suite

Job description

Job Title: Administrative Health Liaison

FLSA Exemption Status: Non-Exempt

Classification Group: Staff Support

Supervising Position: School Principal or designee

Pay Plan: Educational Support Personnel

Pay Range: Range 05

Last Updated: 02/26/2024

Job Summary

Functioning as a split position between the elementary school main office and nurse's clinic, perform clerical tasks required in preparation of routine correspondence and reports, screen, refer, and respond to telephone inquiries. Directly assist in meeting the health needs of students autonomously and/or under the direction of a licensed registered school nurse (RN) when necessary, based on the scope of practice of the position incumbent.

Essential duties and responsibilities

The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 1. Provide main office support with phone calls, main entrance doors, guests, and attendance calls. Greet and welcome visitors to the building. Answer and screen telephone calls take messages and assist staff, students, parents/guardians, and community members with concerns and questions.
• 2. Provide routine medical care for students and staff as well as triage, first aid/urgent care, and routine interventions for ill and injured students in the health clinic in accordance with state regulations, scope of practice, district training, and emergency care guidelines. This includes providing technical physical care for students with medical needs such as tracheostomy care and suctioning, care of gastrostomy tubes, catheterization, mandatory reporting, and following training andasdelegated by a registered school nurse, accurately followstudent medication delivery orders and diabetes medication administration, etc.
• 3. Perform basic clerical duties such as data entry, alphabetizing, filing, duplicating, laminating, taking inventory, ordering supplies, and light bookkeeping.
• 4. Draft and/or type letters, memorandums, reports and related materials (e.g. newsletters, announcements, etc.). Work on special projects as needed.
• 5. Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence with other records.
• 6. Contribute to the maintenance of student immunization files and ensure all students have an appropriate Certificate of Immunization or Certificate of Exemption (or other documentation required by current state statute). Prepare immunization compliance plans, track students who are in-process, and assist families to achieve compliance.
• 7. Contact emergency services as necessary. Communicate with emergency contact for ill or injured students according to state laws and district protocol and guidelines.
• 8. Perform other duties as assigned or requested.

Reporting relationships

This job has no direct supervisory responsibilities.

Minimum qualifications

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• No professional work experience required
• Cardiopulmonary resuscitation (CPR)/First Aid certification
• Organizational and time management skills
• Intermediate knowledge of typical office equipment such as telephones, copiers, computers, email, etc.
• Intermediate knowledge of community resources
• Intermediate knowledge of the Microsoft Office Suite
• Advanced verbal and written communication skills
• Advanced interpersonal relations skills, including professional telephone and email communication
• Ability to diffuse and manage stressful and/or volatile situations
• Ability to maintain confidentiality in all aspects of the job in accordance with FERPA and HIPAA
• Ability and willingness to have medical contact with and provide physical care for students
• Ability and willingness to provide basic custodial services in health clinic
• Ability to work independently and collaboratively with others
• Ability to work one-on-one and in small groups with students

Physical requirements and working conditions

The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Medium work strength level (lifting or carrying 50 pounds)
• Primarily works indoors
• Typically a moderate noise level
• Work location is subject to change to meet the requirements of the organization
• Frequent standing, walking, bending, reaching, squatting, and climbing
• Speaking and hearing
• Eye/hand coordination (e.g., typing, ten key)
• Close, distance, color, and peripheral vision, visual concentration, depth perception, and ability to adjust focus
• Concentrated reading/writing/mathematics
• Occasional repetitive motions, lifting, pulling, overhead work, and pushing
• Normal office environment
• Normal school district environment that may include potential volatile outbursts

Desired qualifications

Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Experience working in the public sector
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Healthcare, medical, fitness, or related experience
• Experience working in a school district or educational setting
• Experience working with students, including students with autism, behavior challenges, medically complex conditions, hearing or vision loss, or intellectual disabilities
• Qualified medication administration personnel (QMAP)/medication administration qualified