Administrative Health Liaison - Rolling Hills Elementary

Cherry Creek Schools; Aurora (CO); On-site; USD 38,000 - 47,000; Full time

Job summary

Cherry Creek Schools is seeking an Administrative Health Liaison to support the health office and school operations. The role combines clerical tasks with direct health-related student care under the direction of the licensed RN when needed.

The position focuses on maintaining records, handling communications, and ensuring compliance with immunization requirements while supporting families and staff in a dynamic school environment.

Qualifications

• Advanced verbal and written communication skills.
• Intermediate knowledge of Microsoft Office Suite.
• Organizational and time management skills.

Responsibilities

• Provide main office support with phone calls and greeting visitors.
• Assist in health-related student care and triage under RN direction.
• Perform basic clerical duties including data entry and filing.
• Draft letters, memorandums, and reports; work on special projects.
• Organize and maintain student and personnel records and files.
• Maintain immunization records and assist families with compliance.
• Coordinate communication with emergency services and families.
• Perform other duties as assigned or requested.

Skills

Verbal communication

Written communication

Time management

Education

HSE diploma

Tools

Microsoft Office

Job description

Job Title: Administrative Health Liaison

FLSA Exemption Status: Non-Exempt

Classification Group: Staff Support

Supervising Position: School Principal or designee

Pay Plan: Educational Support Personnel

Pay Range: Range 05

Last Updated: 02/26/2024

Job Summary

Functioning as a split position between the elementary school main office and nurse's clinic, perform clerical tasks required in preparation of routine correspondence and reports, screen, refer, and respond to telephone inquiries. Directly assist in meeting the health needs of students autonomously and/or under the direction of a licensed registered school nurse (RN) when necessary, based on the scope of practice of the position incumbent.

Essential duties and responsibilities

The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 1. Provide main office support with phone calls, main entrance doors, guests, and attendance calls. Greet and welcome visitors to the building. Answer and screen telephone calls take messages and assist staff, students, parents/guardians, and community members with concerns and questions.
• 2. Provide routine medical care for students and staff as well as triage, first aid/urgent care, and routine interventions for ill and injured students in the health clinic in accordance with state regulations, scope of practice, district training, and emergency care guidelines. This includes providing technical physical care for students with medical needs such as tracheostomy care and suctioning, care of gastrostomy tubes, catheterization, mandatory reporting, and following training andasdelegated by a registered school nurse, accurately followstudent medication delivery orders and diabetes medication administration, etc.
• 3. Perform basic clerical duties such as data entry, alphabetizing, filing, duplicating, laminating, taking inventory, ordering supplies, and light bookkeeping.
• 4. Draft and/or type letters, memorandums, reports and related materials (e.g. newsletters, announcements, etc.). Work on special projects as needed.
• 5. Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence with other records.
• 6. Contribute to the maintenance of student immunization files and ensure all students have an appropriate Certificate of Immunization or Certificate of Exemption (or other documentation required by current state statute). Prepare immunization compliance plans, track students who are in-process, and assist families to achieve compliance.
• 7. Contact emergency services as necessary. Communicate with emergency contact for ill or injured students according to state laws and district protocol and guidelines.
• 8. Perform other duties as assigned or requested.

Reporting relationships

This job has no direct supervisory responsibilities.

Minimum qualifications

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• No professional work experience required
• Cardiopulmonary resuscitation (CPR)/First Aid certification
• Organizational and time management skills
• Intermediate knowledge of typical office equipment such as telephones, copiers, computers, email, etc.
• Intermediate knowledge of community resources
• Intermediate knowledge of the Microsoft Office Suite
• Advanced verbal and written communication skills
• Advanced interpersonal relations skills, including professional telephone and email communication
• Ability to diffuse and manage stressful and/or volatile situations
• Ability to maintain confidentiality in all aspects of the job in accordance with FERPA and HIPAA
• Ability and willingness to have medical contact with and provide physical care for students
• Ability and willingness to provide basic custodial services in health clinic
• Ability to work independently and collaboratively with others
• Ability to work one-on-one and in small groups with students

Physical requirements and working conditions

The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Medium work strength level (lifting or carrying 50 pounds)
• Primarily works indoors
• Typically a moderate noise level
• Work location is subject to change to meet the requirements of the organization
• Frequent standing, walking, bending, reaching, squatting, and climbing
• Speaking and hearing
• Eye/hand coordination (e.g., typing, ten key)
• Close, distance, color, and peripheral vision, visual concentration, depth perception, and ability to adjust focus
• Concentrated reading/writing/mathematics
• Occasional repetitive motions, lifting, pulling, overhead work, and pushing
• Normal office environment
• Normal school district environment that may include potential volatile outbursts

Desired qualifications

Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Experience working in the public sector
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Healthcare, medical, fitness, or related experience
• Experience working in a school district or educational setting
• Experience working with students, including students with autism, behavior challenges, medically complex conditions, hearing or vision loss, or intellectual disabilities
• Qualified medication administration personnel (QMAP)/medication administration qualified