Administrative & Graphics Specialist

MaineGuide; Maine; On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation leave

Job summary

Maine Department of Public Safety's Bureau of Emergency Communications is hiring for an Office Assistant I/II level role in Vassalboro, ME. The position provides essential clerical support, exercises independent judgment on standard procedures, and handles a variety of office tasks and information processing.

It supports agency operations with graphics, correspondence, and publication work. This role requires strong organizational skills, knowledge of modern office practices, and the ability to

Qualifications

• Experience in office and administrative support with independent decision-making.
• Ability to handle complex, varied office tasks using standard procedures.
• Competency in modern office practices and office equipment usage.

Responsibilities

• Prepare standard business correspondence and publications.
• Create basic graphics/illustrations and materials (maps, charts, graphs).
• Develop and format forms, pamphlets, graphs, charts, and maps.
• Update and post content to department web pages.
• Coordinate schedules, travel arrangements, and meetings; prepare reports and examinations as required.
• Track contracts and licenses; reconcile funds for reports.

Skills

Office administration

Graphics/Illustration

Publications

Web page updates

Secretarial duties

Report writing

Workshops coordination

Financial reconciliation

Decision making

Tools

Graphics software

Job description

Maine Department of Public Safety's Bureau of Emergency Communications is hiring for an Office Assistant I/II level role in Vassalboro, ME. The position provides essential clerical support, exercises independent judgment on standard procedures, and handles a variety of office tasks and information processing.

It supports agency operations with graphics, correspondence, and publication work. This role requires strong organizational skills, knowledge of modern office practices, and the ability to