Administrative & General Services Coordinator

ADP, Inc.; Town of Florida (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

KASIM International Corporation in Doral, Florida, is seeking an organized Administrative & General Services Coordinator to support the company’s administrative operations and ensure efficient coordination of general services. You will oversee licenses, insurance, vendors, purchasing, facilities, and asset management while maintaining records and ensuring timely, compliant processes.

This role requires strong organizational and communication skills, the ability to multitask, and the capacity to

Qualifications

• Previous experience in administrative coordination or office administration.
• Strong organizational and follow-up skills.
• Experience coordinating vendors, purchasing, facilities, or administrative services.
• Ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills.
• Detail-oriented and proactive approach.
• Proficiency in Microsoft Office and administrative systems.
• Ability to work independently and with different departments.
• Must be authorized to work in the United States.

Responsibilities

• Coordinate corporate licenses, permits, renewals, and other required administrative documentation.
• Support administration and renewal of corporate insurance policies.
• Manage relationships with vendors and service providers, including follow-up on services, documentation, and payments.
• Coordinate purchasing of office supplies, equipment, and other operational requirements.
• Coordinate facility maintenance, repairs, and general office services.
• Maintain control and follow-up of company technology assets and assigned equipment.
• Coordinate corporate travel arrangements, including flights, accommodations, and related logistics.
• Maintain organized records of contracts, licenses, insurance policies, vendors, and other administrative documentation.
• Provide administrative support to different departments as needed.
• Monitor deadlines, renewals, and pending administrative requirements.
• Ensure administrative processes are completed accurately and in a timely manner.
• Support initiatives that contribute to operational continuity and compliance.

Skills

Administrative coordination

Organizational skills

Vendor management

Facilities coordination

Microsoft Office

Communication skills

Detail oriented

Work authorization

Independent & collaborative work

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Doral, FL, US

KASIM International Corporation is seeking an organized and proactive Administrative & General Services Coordinator to support the company’s administrative operations and ensure the efficient coordination of general services. This position will oversee key administrative processes, vendors, facilities, corporate documentation, and other resources required for the continuity of daily operations.

Key Responsibilities

• Coordinate corporate licenses, permits, renewals, and other required administrative documentation.
• Support the administration and renewal of corporate insurance policies.
• Manage relationships with vendors and service providers, including follow-up on services, documentation, and payments.
• Coordinate purchasing of office supplies, equipment, and other operational requirements.
• Coordinate facility maintenance, repairs, and general office services.
• Maintain control and follow-up of company technology assets and assigned equipment.
• Coordinate corporate travel arrangements, including flights, accommodations, and related logistics.
• Maintain organized records of contracts, licenses, insurance policies, vendors, and other administrative documentation.
• Provide administrative support to different departments as needed.
• Monitor deadlines, renewals, and pending administrative requirements.
• Ensure administrative processes are completed accurately and in a timely manner.
• Support initiatives that contribute to operational continuity and compliance.

Qualifications

• Previous experience in administrative coordination, office administration, general services, or a similar role.
• Strong organizational and follow-up skills.
• Experience coordinating vendors, purchasing, facilities, or administrative services.
• Ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills.
• Detail-oriented and proactive approach to work.
• Proficiency in Microsoft Office and general administrative systems.
• Ability to work independently and collaboratively with different departments.
• Must be authorized to work in the United States.