Administrative / General Clerk III - Indianapolis

CLEAR GLOBAL SOLUTIONS, LLC; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Retirement plan with employer contrib

PTO and paid holidays

Short- and long-term disability

Job summary

CLEAR GLOBAL SOLUTIONS, LLC, located in Indianapolis, IN, seeks an Administrative / General Clerk III to support federal contract administrative tasks on-site. The role covers a broad range of clerical duties, records management, and operational support across agency units. The candidate will ensure accuracy, timeliness, and compliance with agency policies while handling high-volume administrative workloads.

U.S. citizenship and ability to obtain a federal security clearance are required.

Qualifications

• High school diploma or equivalent (GED).
• 3-5 years of relevant administrative experience.
• Strong organizational skills.
• Ability to manage high volume administrative and records workloads.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to follow detailed instructions and meet established standards.
• Strong written and verbal communication skills.
• Strong prioritization, multitasking, and problem-solving skills.
• U.S. Citizenship required.
• Ability to obtain and maintain a federal security clearance (Secret / Top Secret / Public Trust).
• Employment is contingent upon successful background investigation and PIV card issuance.

Responsibilities

• Manage assigned workload in alignment with Agency priorities.
• Ensure accuracy, timeliness, and completeness of administrative tasks.
• Maintain compliance with Agency policies, manuals, and procedural guidance.
• Participate in required training on systems, SOPs, and policies.
• Identify gaps in processes and assist with drafting SOPs for Government review.
• Follow records procedures in accordance with the Records Policy Manual (RPM) and SOPs.
• Scan, log, route, and interfile documents per established policies.
• Create, maintain, consolidate, and store physical and electronic records.
• Enter, update, and track records within Agency systems.
• Prepare files for transfer, storage, shipment, or retirement.
• Receive, log, sort, and distribute incoming mail and correspondence.
• Prepare outgoing mail and ensure timely delivery to designated locations.
• Maintain tracking logs for accountability and processing timelines.
• Conduct routine file audits and reconciliations.
• Perform missing file searches and corrective actions.
• Support records retention, disposition, and inventory reporting.
• Assist with mobile audit teams and special records initiatives.
• Support expenditure tracking and spend plan updates.
• Assist with payroll and general expense tracking activities.
• Contribute to budget execution tracking and documentation.
• Support periodic budget planning activities.
• Track mandatory training requirements and completion status.
• Assist with training requests, registrations, and funding documentation.
• Maintain training records, reports, and tracking tools.
• Support development of training materials and documentation.
• Assist with equipment inventory tracking and accountability.
• Maintain hand receipts and asset management records.
• Support audits and reporting related to government-issued equipment.
• Assist with TDY and overseas rotation planning.
• Track personnel schedules and logistical requirements.
• Support cost tracking and administrative coordination for assignments

Skills

MS Office

Organizational skills

Communication skills

Attention to detail

US citizenship

Security clearance eligibility

Education

High school diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Records management systems

Job description

Administrative /General Clerk III

Federal Contract Administrative Support

Indianapolis, IN | Full-Time Contract | On-Site

Join a High-Impact Federal Team

Join a high-impact federal operations team supporting mission-critical government functions. The Administrative / General Clerk III plays a key role in supporting the Agency’s mission by providing comprehensive administrative, clerical, records, and operational support across multiple organizational units.

This position is responsible for managing a wide range of unclassified administrative functions, ensuring efficient daily operations, accurate recordkeeping, and compliance with Agency policies and procedures.

What We Offer

Compensation & Benefits

• Competitive annual compensation
• Health, dental, and vision coverage
• Retirement plan with employer contribution
• PTO and paid holidays
• Short- and long-term disability coverage

Career Growth

• Exposure to federal and mission-critical facilities
• Opportunity to support records management and administrative programs
• Collaborative, operations-focused environment
• Long-term contract stability

Key Responsibilities

• Manage assigned workload in alignment with Agency priorities
• Ensure accuracy, timeliness, and completeness of administrative tasks
• Maintain compliance with Agency policies, manuals, and procedural guidance
• Participate in required training on systems, SOPs, and policies
• Identify gaps in processes and assist with drafting SOPs for Government review
• Follow records procedures in accordance with the Records Policy Manual (RPM) and SOPs
• Scan, log, route, and interfile documents per established policies
• Create, maintain, consolidate, and store physical and electronic records
• Enter, update, and track records within Agency systems
• Prepare files for transfer, storage, shipment, or retirement
• Receive, log, sort, and distribute incoming mail and correspondence
• Prepare outgoing mail and ensure timely delivery to designated locations
• Maintain tracking logs for accountability and processing timelines
• Conduct routine file audits and reconciliations
• Perform missing file searches and corrective actions
• Support records retention, disposition, and inventory reporting
• Assist with mobile audit teams and special records initiatives
• Support expenditure tracking and spend plan updates
• Assist with payroll and general expense tracking activities
• Contribute to budget execution tracking and documentation
• Support periodic budget planning activities
• Track mandatory training requirements and completion status
• Assist with training requests, registrations, and funding documentation
• Maintain training records, reports, and tracking tools
• Support development of training materials and documentation
• Assist with equipment inventory tracking and accountability
• Maintain hand receipts and asset management records
• Support audits and reporting related to government-issued equipment
• Assist with TDY and overseas rotation planning
• Track personnel schedules and logistical requirements
• Support cost tracking and administrative coordination for assignments

Qualifications

Required

• High school diploma or equivalent (GED)
• 3-5 years of relevant administrative experience
• Strong organizational skills
• Ability to manage high volume administrative and records workloads
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to follow detailed instructions and meet established standards
• Strong written and verbal communication skills
• Strong prioritization, multitasking, and problem-solving skills
• U.S. Citizenship required
• Ability to obtain and maintain a federal security clearance (Secret / Top Secret / Public Trust)
• Employment is contingent upon successful background investigation and PIV card issuance

Preferred

• Bachelor’s degree in business administration
• Experience supporting federal agency contracts

Security Clearance Requirement

• U.S. Citizenship required
• Ability to obtain and maintain a federal security clearance (Secret / Top Secret / Public Trust)
• Employment is contingent upon successful background investigation and PIV card issuance

Why This Opportunity

This is a unique opportunity to support essential government operations by ensuring the accuracy, integrity, and efficiency of administrative and records functions. As an Administrative / General Clerk III, you will play a critical role in maintaining operational continuity in a structured, mission-driven environment.

CGS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, disability, veteran status, genetic information, citizenship, or any other characteristic protected by law.