Administrative / General Clerk III - Bloomington

Clear Global Solutions LLC; BLOOMINGTON (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive health, dental, and vision

Retirement savings plan

Paid time off

Training and development opportunities

Disability plans

Flexible Spending Account

People-first work environment

Employee discounts

Job summary

Clear Global Solutions LLC is seeking an Administrative/General Clerk III to support agency operations with comprehensive administrative, clerical, and records functions. You will handle mail, file management, and data entry while ensuring compliance with RPM and SOPs.

Candidates should have 3–5 years of admin experience, strong organizational skills, and the ability to obtain required clearances. This is an on-site role with extensive document handling and records audits.

Qualifications

• Minimum of a high school diploma or equivalent.
• 3–5 years of relevant administrative experience.
• Ability to successfully complete a corporate background investigation including credit and criminal checks.
• Ability to obtain and maintain a Federal Government suitability determination/clearance.
• U.S. citizenship required.

Responsibilities

• Manage assigned workload accurately and efficiently in alignment with agency priorities.
• Follow records procedures per RPM and SOPs; maintain data integrity.
• Receive, log, sort, distribute, and prepare unclassified mail and correspondence.
• Enter, update, and track files in agency record systems; create and store files.
• Support payroll, budget planning, and expenditure tracking; assist with audits and reports.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Teamwork

Analytical thinking

Reading & writing English

Multitasking

Education

High School Diploma

Tools

Microsoft Office

Adobe Acrobat

Job description

The Administrative / General Clerk III plays a key role in supporting the Agency's mission by delivering comprehensive administrative, clerical, records, and operational assistance across multiple organizational units. This position handles a broad range of unclassified administrative and records-related functions essential to maintaining efficient daily operations.

Manage assigned workload accurately and efficiently in alignment with Agency priorities.

Follow approved records procedures and desktop processes per the Records Policy Manual (RPM) and local SOPs.

Maintain compliance with Agency policies, manuals, and procedural guidance.

Participate in Agency-provided training on records systems, SOPs, and policies.

Identify gaps in guidance and assist in drafting SOPs for Government review.

Ensure accurate data entry, record integrity, and timely task completion.

Receive, log, sort, distribute, and prepare unclassified mail and correspondence.

Deliver mail to designated locations within required timeframes.

Scan, log, interfile, and route documents per policy.

Prepare files for transfer, shipment, storage, or retirement.

Enter, update, and track files in Agency record systems.

Create, maintain, consolidate, and store physical and electronic files.

Conduct routine file audits, reconciliations, and missing file searches.

Support record retention, disposition, and inventory reporting.

Assist with mobile audit teams and records projects as assigned.

Assist with expenditure tracking and spend plan updates.

Support payroll and general expense analysis.

Assist with budget execution tracking and documentation.

Support annual and periodic budget planning activities.

Track mandatory training requirements and completion status.

Assist with training requests, registrations, and funding documentation.

Maintain training records, reports, and tracking tools.

Support development of training resources and documentation.

Assist with equipment inventories and accountability.

Maintain and update equipment hand receipts and asset tracking systems.

Support audits and reporting related to issued equipment.

Assist with TDY and overseas rotation planning.

Track staff rotation schedules and logistical requirements.

Support cost, execution, and budget analysis for international assignments.

Requirements

• U.S. citizenship
• High school diploma or equivalent (GED)
• 3-5 years of relevant administrative experience
• Ability to successfully complete corporate background investigation to include credit and criminal check
• Ability to obtain and maintain a Federal Government suitability determination/clearance

Additional Knowledge, Skills and Abilities

• Strong organizational skills with exceptional attention to detail.
• Ability to manage high volumes of mail, files, and administrative tasks with accuracy and efficiency.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to learn and effectively use government systems, databases, and digital record platforms.
• Clear and professional written and verbal communication skills, with the ability to read, write, understand, in English.
• Ability to follow detailed written and oral instructions and complete tasks to standard.
• Capable of performing repetitive tasks independently while maintaining consistency and quality.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks, prioritize effectively, and collaborate well with others.
• Demonstrated ability to work both independently and as part of a team in a deadline-driven environment.
• Skilled in organizing work, establishing priorities, and maintaining accuracy under strict timelines.

Physical Demands

While performing the duties of this job, you may occasionally be required to stand; walk; sit; lift up to 20 lbs.; bend; reach; carry; stoop; kneel; use hands and fingers to handle, or feel objects, tools or controls; use fingers and hands to type or write; speak; or hear. Specific vision abilities may be required to perform this job, which may include close vision, distance vision, color vision, peripheral vision, depth perception, or the ability to adjust focus.

Work Location: In person (onsite)

CGS is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, national orientation, disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Employee Benefits

We believe in taking care of our employees so they can perform their best work. Our benefits include:

• Competitive health, dental, and vision coverage
• Retirement savings plan with employer contribution
• Paid time off to rest, recharge, and take care of what matters most
• Support for your growth through training and development opportunities
• Short and Long Term Disability Plans
• Flexible Spending Account
• A collaborative, people-first work environment

• Employee Discounts for select retailers