Administrative & Fundraising Director

FAIRNESS & ACCURACY IN REPORTING; New York (NY); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Annual raise

Job summary

FAIRNESS & ACCURACY IN REPORTING seeks an Administrative & Fundraising Director to oversee bookkeeping, donor management, grant writing and day-to-day operations with strategic fundraising and communications in New York City.

The role combines financial oversight, payroll, donor relations and campaign planning, ensuring compliance and supporting program delivery across the nonprofit. Strong detail orientation and mission alignment are essential.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple workflows and deadlines independently.
• Flexibility and willingness to learn new systems.
• Commitment to progressive media activism and FAIR’s mission.

Responsibilities

• Oversee organizational budget, cash flow and financial tracking.
• Run biweekly payroll, onboarding staff and contractors, and maintain compliance.
• Maintain QuickBooks records and coordinate monthly reconciliation and annual audit.
• Manage donor records, contracts, tax documents and audit materials.
• Write grant proposals and reports; maintain relationships with foundations and donors.
• Plan and execute quarterly fundraising campaigns, including print and digital materials.
• Track campaign performance and fundraising data.
• Manage donations, subscriptions and donor acknowledgments, plus tax letters.
• Oversee communications and digital engagement, including social media strategy and Patreon management.

Skills

Organizational skills

Written communication

Verbal communication

Time management

Flexibility

Mission alignment

Tools

QuickBooks

ADP

Mailchimp

Canva

Cambey & West

Job description

FAIR, the progressive media watch group, seeks an Administrative & Fundraising Director to oversee the full range of administrative, financial and development operations of our small nonprofit collective. This role is highly detail-oriented and hands-on, combining bookkeeping, donor management, grant writing and day-to-day office operations with strategic fundraising and communications.

Finance & Administration

• Oversee organizational budget, cash flow and financial tracking
• Run biweekly payroll, including onboarding staff and contractors. Maintain compliance (e.g., 1099s, IRA contributions), and pay freelancers and vendors
• Maintain financial records in QuickBooks and coordinate monthly reconciliation and annual audit with external accountant
• Maintain organized filing systems (digital and physical), including donor records, contracts, tax documents and audit materials
• Support production and distribution logistics for Extra! newsletter
• Manage tax matters, health and office insurance policies

Donations, Subscriptions & Data Management

• Process and record incoming donations and subscriptions, including check deposits and electronic payments
• Track and document major gifts ($5,000+) for audit and stewardship purposes
• Generate donor acknowledgments and tax letters in a timely manner
• Handle customer service related to subscriptions, donations and merchandise
• Write grant proposals and reports; maintain relationships with foundations and individual donors, research and cultivate new funding opportunities
• Plan and execute quarterly fundraising campaigns (spring, summer, fall, year-end), including print and digital appeals and compose all related email and direct mail campaign materials
• Track campaign performance and maintain fundraising data

Communications & Digital Engagement

• Implement social media strategy for Instagram, and create graphics and campaign content for social media
• Manage Patreon

Required Qualifications

• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple workflows and deadlines independently
• Flexibility and willingness to learn new systems
• Commitment to progressive media activism and FAIR’s mission

Strongly Preferred Skills

• Familiarity with donor databases/CRM/fulfillment systems (FAIR uses Cambey & West)
• Experience in grant writing and nonprofit fundraising
• Experience with financial management, bookkeeping or accounting systems (QuickBooks preferred)
• Social media fluency and digital communications experience
• Comfort with administrative systems and tools (e.g., ADP, Mailchimp, Canva)

Compensation

Starting salary: $60,000/year, plus dental, health, vision and life insurance. Employees receive a $1,000 a year raise and a child subsidy of $1,500 per child per year.

Given FAIR’s salary structure, this salary is non-negotiable.

Location:

Position is based in New York City.