Administrative Clerk

Gfoat; Graham (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Gfoat seeks an organized assistant to support the City Secretary/Director of Finance in daily city operations, ensuring precise record keeping and responsive resident service. You will help manage meetings, prepare materials, and handle routine accounting tasks with accuracy.

Responsibilities include taking minutes, posting agendas, processing journals and utility bills, and verifying daily deposits. A high school diploma with 3+ years in accounting or customer service and strong Excel skills

Qualifications

• High school diploma or GED required.
• 3+ years in accounting and customer service work.
• Basic computer skills: Word, Excel, data entry, 10-key.

Responsibilities

• Assist in taking minutes at board and city council meetings.
• Prepare meeting materials for city council meetings.
• Post board and city council agendas.
• Answer phone calls about citizen concerns and enter work orders.
• Assist on filing/maintaining contracts, ordinances, resolutions.
• Enter daily journal entries.
• Enter utility account bill adjustments and process monthly bills.
• Verify various daily deposits (Utility, Municipal Court, Library, Arena, Airport).
• Assist City Manager when needed.
• All other duties as assigned.

Skills

Accounting

Customer service

Data entry

Excel

Word processing

10-key

Education

High school diploma or GED

Job description

Primary Function: Assist the City Secretary/Director of Finance in the City’s operational activities.

Major Responsibilities:

• Assist in taking minutes at board meetings & city council meetings
• Prepare meeting materials for city council meetings
• Post board & city council agendas
• Answer phone calls about citizen concerns, enter work orders,
• Assist on filing/maintaining contracts, ordinances, resolutions
• Enter daily journal entries
• Enter utility account bill adjustments
• Process and print monthly water bills
• Verify Utility Daily Deposits, Municipal Court Daily Deposits, Library Daily Deposits, Arena Daily Deposits, Airport Daily Deposits
• Assist City Manager when needed
• All other duties as assigned

Education, training experience:

High school diploma or GED equivalent and three (3) or more years of accounting and customer service related work experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Possess basic level computer skills in the use of word processing, Excel, 10-key and data entry. Ability to pay attention to detail, set priorities and manage time and work in a fast-paced environment with multiple tasks and interruptions. Ability to communicate effectively both orally and written with internal and external customers.