Administrative and Workplace Associate

Inseego Corp; San Diego (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

Inseego Corp., based in San Diego, seeks an Administrative & Facilities Associate to ensure a premium office experience. You will blend administrative support with facilities coordination, hospitality, and event assistance to create an exceptional workplace for employees and visitors.

The role emphasizes service, organization, and proactive engagement, supporting executives and multiple departments in a fast-paced corporate environment.

Qualifications

• 2+ years of office administration, facilities, hospitality, or workplace services experience.
• Excellent customer service mindset with a 'no task is too small' attitude.
• Strong organizational and multitasking skills.
• Ability to prioritize in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to lift up to 30 pounds and move office supplies or catering items.
• Comfortable standing and walking throughout the day.
• Self-starter with strong attention to detail.
• Professional, dependable, and positive attitude.

Responsibilities

• Provide administrative support to executives and departments as assigned.
• Schedule appointments and meetings; calendar management.
• Process expense reports and prepare correspondence, presentations, and documents.
• Answer phones and greet visitors professionally.
• File, scan, copy, and maintain records; serve as backup to EA team.
• Order and stock office, kitchen, snacks, beverages, and janitorial supplies.
• Coordinate visitor access, office tours, and events.
• Coordinate office repairs with building management and vendors.

Skills

Office administration

Facilities management

Hospitality

Customer service

Calendar management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Headquartered in San Diego, California, Inseego Corp. (Nasdaq: INSG) is an industry pioneer in intelligent device-to-cloud solutions that extend the network edge, enabling wireless coverage, multi-gigabit data speeds, low latency, and security to deliver highly reliable internet access. Our innovative mobile and fixed wireless access (FWA) solutions incorporate the most advanced technologies (including 5G, 4G LTE, Wi-Fi 6, SD-WAN, SASE, and others) into a wide range of products that provide robust connectivity indoors, outdoors, and in the harshest industrial environments. Inseego products and SaaS solutions are designed and developed in the USA.

The Administrative & Facilities Associate is responsible for ensuring the Corporate Office operates efficiently, professionally, and is always welcoming to employees and visitors. This role combines administrative support with hands-on facilities coordination, office hospitality, kitchen management, and event support. The ideal candidate is service-oriented, organized, proactive, and enjoys creating an exceptional workplace experience.

Office & Facilities

• Maintain a clean, organized, and professional office environment throughout the day.
• Keep kitchens, breakrooms, conference rooms, and common areas neat and fully stocked.
• Load and unload dishwashers, wash dishes as needed and ensure kitchen areas remain clean.
• Clean coffee stations, refrigerators, microwaves, sinks, and countertops daily.
• Empty dishwashers and return dishes to cabinets.
• Coordinate office repairs and maintenance with building management and vendors.
• Monitor office equipment and arrange service calls when necessary.
• Order and distribute building access badges.
• Conduct regular office walkthroughs to identify maintenance or cleanliness issues.
• Coordinate visitor access and office tours.

Hospitality & Employee Experience

• Set up and clean up conference rooms before and after meetings.
• Receive, organize, and distribute catered meals.
• Order and deliver food orders for exec staff daily.
• Prepare conference rooms with beverages, snacks, and supplies.
• Maintain executive mini-fridges
• Maintain coffee machines and beverage stations.
• Ensure snacks, beverages, and kitchen supplies are replenished daily.
• Support employee events, celebrations, and company meetings.
• Assist with holiday decorating and office engagement activities.

Administrative Support

• Provide administrative support to executives and departments as assigned.
• Schedule appointments and meetings.
• Assist with calendar management.
• Process expense reports.
• Prepare correspondence, presentations, and other documents.
• Answer phones and greet visitors professionally.
• File, scan, copy, and maintain records.
• Serve as backup support to the Executive Assistant team.

Inventory & Purchasin

• Order office supplies, kitchen supplies, snacks, beverages, and janitorial supplies.
• Maintain inventory levels for all office consumables.
• Organize storage rooms and supply closets.
• Monitor budgets for office supplies and hospitality items.

Qualifications

• 2+ years of office administration, facilities, hospitality, or workplace services experience.
• Excellent customer service mindset with a 'no task is too small' attitude.
• Strong organizational and multitasking skills.
• Ability to prioritize in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to lift up to 30 pounds and move office supplies or catering items.
• Comfortable standing and walking throughout the day.
• Self-starter with strong attention to detail.
• Professional, dependable, and positive attitude.

Education

• High School Diploma or equivalent required.