Administrative Executive Assistant (Sales & Marketing) - Oceana Palms

Marriott Vacations; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Medical/Dental/Vision/401K

Travel discounts

Tuition Reimbursement

Professional Counseling & Family Help

Job summary

Marriott Vacations Worldwide is seeking an Executive Administrative Assistant in Sales & Marketing to support the Vice Presidents with high-level administrative tasks. You will manage calendars, coordinate meetings and travel, and prepare reports and presentations, while handling confidential information to support strategic initiatives.

The role emphasizes organization, multitasking, and professional communication in a fast-paced environment, with a focus on delivering exceptional service to

Qualifications

• 3–5 years of administrative or executive support experience.
• Experience supporting a senior leader, director, or executive preferred.
• Strong proficiency in Microsoft Office and reporting.
• Excellent written and verbal communications.
• Demonstrated ability to manage confidential information.

Responsibilities

• Provide high-level administrative support to the Vice President of Marketing and Vice President of Sales.
• Manage calendars and coordinate meetings and travel.
• Prepare reports and presentations; handle confidential information.
• Support key business initiatives for Sales & Marketing leaders.
• Run Cognos and OTM reporting for marketing and sales.
• Daily entry and quality assurance check of all TO logs and related reports.

Skills

Calendar management

Executive support

Written and verbal communication

Discretion and confidentiality

Multitasking

Tools

Microsoft Office

Cognos

OTM

Excel

PowerPoint

Outlook

Job description

Are you looking for a place where meaningful moments are made together?

At Marriott Vacations Worldwide (MVW) , we make vacation dreams come true for travelers around the world in a supportive, friendly work environment. As the Executive Administrative Assistant, Sales & Marketing , you will provide high-level administrative support to the Vice President of Marketing and Vice President of Sales at Oceana Palms. In this critical role, you will help drive operational efficiency by managing calendars, coordinating meetings and travel, preparing reports and presentations, handling confidential information, and supporting key business initiatives. Your organizational expertise and proactive approach will help our Sales and Marketing leaders focus on delivering exceptional vacation ownership experiences for our Owners and guests.

Where great benefits lead to a life fulfilled.

• Competitive Pay
• Medical/Dental/Vision/401K opportunities
• Travel discounts
• Credit Union Membership
• Tuition Reimbursement
• Professional Counseling & Family Support
• Growth and Development Opportunities
• Benefit eligibility will vary by position

As an Executive Administrative Assistant, a typical day will include:

• Prepares letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Opens, reads, and prepares answers to routine letters.
• Locates and attaches appropriate files to incoming correspondence requiring replies.
• Creates and maintains computer- and paper-based filing and organization systems for records, reports, documents, etc.
• Transmits information or documents using a computer.
• Ability to handle multiple systems simultaneously, along with proficiency in reading, writing and comprehension.

Guest Experience and Company Standards

• Interact with colleagues and guests professionally and promptly.
• Contribute to team goals.
• Maintain confidentiality of proprietary materials and information.
• Always follow company policies and safety procedures.

To Become an Executive Administrative Assistant at MVW:

• Available to work various shifts, holidays, and both weekend days.
• Reach overhead and below the knees, perform bending, twisting, pulling, and stooping, and be able to stand, sit, or walk for an extended period of time. Lift/Carry/Push/Pull Items that Weigh up to 10lbs without assistance.
• Must possess the ability to navigate multiple computer systems simultaneously, along with proficiency in reading, writing, and comprehension.
• Position may require background and drug screening contingent on company policy in accordance with applicable legal requirements.
• Min 3-5 years of administrative or executive support experience.
• experience supporting a senior leader, director, or executive preferred.
• Strong proficiency in Microsoft, Office, Excel, PowerPoint, Outlook, and reporting.
• Excellent written and verbal communications.
• Demonstrated ability to manage confidential information and sensitive business matters.
• Strong organizational skills, including, calendar management, meetings, travel arrangements, and follow-up.
• Ability to manage multiple priorities in a fast- paced sales and marketing environment.
• Ability to demonstrate professionalism, discretion, accountability, and independent judgement.
• Manages marketing tour availability, manifest, input of tours and reviewing tour manifest to ensure the Front Desk is putting accurate information on SE, premiums, effort codes and TO information.
• Runs all Cognos and OTM reporting for marketing and sales.
• Daily entry and quality assurance check of all TO logs with bi-weekly TO report.

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.