Department Coordinator

California State University, Long Beach; Long Beach (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Long Beach is seeking a Department Coordinator to support the Student Success and Advising Center within the College of Education. The role involves data entry, program administration, and front-desk support for a diverse student body.

The position is full-time, temporary for one year, with a 1.0 time-base (40 hours per week). Salary ranges from $4,367 to $6,362 per month, based on education and experience.

Qualifications

• Equivalent to five years of administrative support experience.
• Experience with student support services as a student or staff member is preferred.

Responsibilities

• Assist SSAC staff and College of Education students by entering and tracking data in internal systems for admissions, progress and completion.
• Use office p-card for purchases and reconcile monthly statements; report purchases to the university.
• Greet visitors and assist students with appointments, directing them to the proper advisor.

Skills

Customer service

Communication

Teamwork

Tools

MS Excel

MS Word

PeopleSoft

Job description

Department Coordinator

Job No: 561549

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical andAdministrative Support Services, Appointment Type: Temporary, TimeBasis: Full Time

Join the vibrant community at California State University, LongBeach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers aninspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.

As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.

Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

Under the direct supervision of the Interim Director, the Department Coordinator supports the Student Success and Advising Center in assisting a diverse array of candidates pursuing a degreeor credential program in the College of Education. The incumbent is responsible for program administration, administrative andoperational functions and general office support, and collaborateswith other staff members to ensure the effective operation of the Student Success and Advising Center.

Key Responsibilities

• Program Administration: Support the SSAC staff and College ofEducation students by entering and tracking student data ininternal systems for student admission, program progress, andprogram completion. Data includes but is not limited surveys,grades, and clearances.
• Administrative and operational functions: Responsible for usingoffice p-card to make purchases and support the office. Responsiblefor reconciling p-card purchases on a monthly basis and submittingreport of purchases to the university.
• General office support: Serve as the back-up in greeting adiverse population of current and prospective students, staff, andfaculty. Greet visitors in a culturally responsive manner byresponding to basic student questions, directing students to theproper advisor or office, and assisting students with makingappointments.

Department

Student Success and Advising Center

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one years with no permanent statusgranted. Temporary assignments may expire prior to the endingdate.

Classification

Administrative Support Coordinator II

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

Salary Range

CSU Classification Salary Range: TheCSU Classification Salary Range for this position is $4,367 (Step#1) - $6,362(Step #20) per month.

Benefits

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to theirposition. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefitspackage and how it complements base salary.

Knowledge, Skills, and Abilities

Equity-minded with proven experience working with diversepopulations. Knowledge of the California Commission on TeacherCredentialing and general credential program requirements. Strongcustomer service and interpersonal skills, including demonstratedpatience, professionalism, work ethic, andfollow-through.Demonstrated ability to prioritize and handlemultiple tasks and to be a team player. Ability to work in a fast-paced environment. Ability to collaborate with administrators,staff, and faculty in a support role. Knowledge of grammar,punctuation and spelling at a level appropriate to thisposition.Experience successfully working with populations that aredemographically and socioeconomically similar to CSULB

Provide evidence of taking initiative in creating solutions,supporting projects, and improving communications. Willingness toengage in staff professional development activities. Demonstratedinterest in supporting student success. Knowledge of and experiencewith MS Excel, MS Word, PeopleSoft. Knowledge of and experiencewith university policies and procedures.

Ability to communicate with an ethnically and culturally diversecampus community. Ability to follow all university policies,procedures, and guidelines including but not limited to safety,civility, information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence."

Education and Experience

Required

• Equivalent to five years of administrative supportexperience.

Preferred

• Experience with student support services as a student or staffmember.

Testing

Candidates/Finalists will be required to undergo testing.

Physical Summary

Sedentary work - Involves mainly sitting. Walkingand standing are minimal. Lifting is limited to lightweight objects(10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded ifthe background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position.

Due to the nature of this position, current CSULB employees aresubject to a criminal record check unless they have successfullycompleted a criminal background check through CSULB within the past12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULBprovides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should contact [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system,is a State of California Employer. As such, the University requiresall employees upon date of hire to reside in the State ofCalifornia.

As of January 1, 2022 the CSU Out-of-StateEmployment Policy prohibits the hiring of employees to performCSU-related work outside the state of California.

Application Closes: 11 September 2026