Administrative Data & Records Specialist

County of Santa Clara; California; On-site; USD 36,000 - 48,000; Full time

Job summary

County of Santa Clara is seeking a detail-oriented Office Specialist to perform a wide range of clerical tasks under limited supervision. The role involves helping the public, organizing records, and supporting departments with data entry and document preparation.

Applicants should have a high school diploma and about two years of clerical experience; a written exam is tentatively scheduled for the week of November 2, 2026. Strong organizational and communication skills are essential for success.

Qualifications

• High school diploma or equivalent.
• 2 years of clerical experience or equivalent.
• Written exam may be required prior to employment.

Responsibilities

• Provide information to the public and departments by researching data and drafting routine letters.
• Assist visitors with locations, functions and services of departments and direct them to appropriate offices.
• Enter technical and statistical data into computer systems and complete database entries.
• Prepare various documents such as letters, reports, and forms with proper format.
• Maintain filing systems and classify materials; track work status and renewal actions.
• Schedule meetings and appointments; manage calendars for staff and clients.
• Coordinate billing, accounts payable and inventory; process receipts and licenses.

Skills

Customer service

Communication

Typing 50 WPM

Keyboarding

Attention to detail

Education

High school diploma

Tools

Word processing

Spreadsheet

Database

Job description

County of Santa Clara is seeking a detail-oriented Office Specialist to perform a wide range of clerical tasks under limited supervision. The role involves helping the public, organizing records, and supporting departments with data entry and document preparation.

Applicants should have a high school diploma and about two years of clerical experience; a written exam is tentatively scheduled for the week of November 2, 2026. Strong organizational and communication skills are essential for success.