Administrative Coordinator - Urology

Mount Sinai Medical Center; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Mount Sinai Medical Center is seeking an Administrative Coordinator to manage office services, oversee administrative staff, and ensure efficient operations within the department. This role requires strong organizational skills and experience in budget management, human resources, and supervision. The ideal candidate will have a Bachelor's degree and at least 5 years of relevant experience, contributing to the smooth operation of a busy healthcare environment.

Qualifications

• Bachelor's Degree or equivalent combination of experience and education.
• At least 5 years of related administrative or business experience required.
• Some supervisory experience preferred.

Responsibilities

• Oversees administrative activities for the department.
• Maintains and monitors budget and grant allocations.
• Coordinates human resources and payroll transactions.
• Assists in planning and logistical arrangements for events.
• Mentors and trains new office support staff.

Skills

Budget Management

Human Resources

Communication

Organizational Skills

Supervision

Education

Bachelor's Degree

Job description

Description

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control, and human resources for the head of a department, care center, or division. This individual is expected to oversee 1-2 administrative direct reports and typically reports to a division head, vice president, or higher-level executive.

Responsibilities

1. Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
2. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
3. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submissions. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
4. Ensures adequate restock of supplies for the department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from suppliers and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendor contracts and renews as needed.
5. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings, and/or visiting professorships. Assists in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
6. Develops, updates, and revises informational flyers, brochures, leaflets, and mailings.
7. Researches, locates, and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
8. Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations, and pertinent information are included.
9. May assist supervisor with the completion of grant applications, special projects, and survey preparations such as JCAHO.
10. Mentors, trains, and/or conducts orientation for new office support staff and monitors performance.
11. Coordinates administrative, secretarial, and/or general office support coverage.
12. Assigns work, sets deadlines, and supervises the work of assigned staff.
13. Performs other related duties.

Qualifications

• Bachelor's Degree or equivalent combination of applicable experience and education.
• At least 5 years of related administrative or business experience required. Some supervisory experience preferred.