Administrative Coordinator, Scientific Events

Van Andel Institute; United States; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Benefits from Day One

Job summary

Van Andel Institute (VAI) in Grand Rapids, MI, seeks an Administrative Assistant - Scientific Events to support the Scientific & Institutional Events team. You will provide administrative and project coordination for VAI’s portfolio of scientific meetings and institutional programs, tracking deadlines and ensuring event details are accurate and on time.

Key duties include registrations, attendee communications, travel arrangements, vendor paperwork, invoicing support, room reservations and

Qualifications

• Associate degree required; Bachelor’s preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office and event systems.
• Ability to handle confidential information.

Responsibilities

• Provide administrative and project coordination across VAI’s Scientific & Institutional Events portfolio.
• Coordinate registrations and attendee communications.
• Handle travel arrangements and hotel accommodations.
• Process invoices, reimbursements and vendor paperwork.
• Coordinate room reservations and on-site event support.
• Maintain event timelines and tracking across multiple events.

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Event registration systems

Job description

Van Andel Institute (VAI) in Grand Rapids, MI, seeks an Administrative Assistant - Scientific Events to support the Scientific & Institutional Events team. You will provide administrative and project coordination for VAI’s portfolio of scientific meetings and institutional programs, tracking deadlines and ensuring event details are accurate and on time.

Key duties include registrations, attendee communications, travel arrangements, vendor paperwork, invoicing support, room reservations and