Administrative Coordinator - Relationship & Sexual Violence Prevention Center

UNKNOWN; Missouri; On-site; USD 60,835,000 - 94,129,000; Full time

Job summary

WashU in St. Louis seeks an Administrative Coordinator to provide confidential administrative support for the RSVP Center within the Division of Student Success. The role manages calendars, travel, budgets, and special projects while coordinating events and communications.

The position requires tact, independent judgment, organization, and discretion, with duties spanning office operations, data handling, onboarding, and front-desk triage for students seeking help.

Qualifications

• High school diploma or equivalent with relevant experience (3 years).
• Bachelor's degree preferred for broader responsibilities.
• Experience in confidential, crisis-related settings is a plus.

Responsibilities

• Provide administrative support to the director and, as needed, to the assistant director.
• Maintain calendars, schedule meetings, reimbursements, travel and expense reports.
• Coordinate travel arrangements, itineraries, and expense reports.
• Oversee office maintenance and supply inventories.
• Develop and test emergency warning protocols and timetables.

Skills

Confidentiality

Communication

Emotional Intelligence

Organization

Critical Thinking

Problem Solving

Attention to Detail

Excel

Outlook

PowerPoint

Word

Workday

Office Equipment

Written Communication

Oral Communication

Education

High school diploma

Bachelor's degree

Tools

Workday

Job description

Location ST. LOUIS, MO 63130

Scheduled Hours 37.5

Position Summary WashU's Division of Student Success seeks an administrative professional for the position of Administrative Coordinator. The Division of Student Success advances the educational mission of the university through resources and experiences outside the classroom that prepare our students for lifelong success. This position provides essential, confidential operations support for the Relationship and Sexual Violence Prevention (RSVP) Center. The department coordinator manages administrative workflow to assure effectiveness of operations, communications, meetings, and events. This position requires tact, independent judgment, flexibility, organization, and strict confidentiality.

Job Description

• Provide administrative support to the director, and, as needed, to the assistant director.
• Maintain director’s calendars, schedule and support meetings, lectures, conferences, symposiums and seminars, manage reimbursements.
• Coordinate travel arrangements, itineraries, and expense reports.
• Oversee office maintenance schedules.
• Develop, schedule and execute emergency warning protocols and testing.
• Maintain and update program calendars, regular meeting notices, and clery report information.
• Assist with drafting the annual report, including compiling, organizing and entering data; Develop forms, reports, presentations, displays, written materials and website content to disseminate program results that promote the office.
• Develop and manage confidential databases.
• Coordinate and manage special projects, their activities, and tracking of project status.
• Monitor budget and expenses, review an overall quarterly summary of budget status with the RSVP director and advise on overall financial status of funds.
• Coordinate purchase order requests and work order requests.
• Maintain office supply inventory and coordinate purchase of supplies as needed.
• Provide logistical support and preparation for presentations, trainings, workshops and special events that occur on and off campus (i.e. arrange location, order food, assemble materials, advanced mailings, etc.).
• Assist with various events within the office.
• Assign and oversee administrative projects given to work-study students.
• Manage onboarding materials for all new hires and practicum students each semester.
• Provide front desk coverage and triage for walk-in students in need of immediate support.
• Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions: Normal office environment. Ability to travel to various on‑and off-campus locations.

Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement.

Equipment: Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (3 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Preferred Qualifications

• Education: Bachelors degree.
• Certifications/Professional Licenses: Certifications from an Administrative Assistant program.
• Work Experience: Experience working with people in crisis, sensitive issues, and diverse populations.
• Skills: Prior experience working in an environment requiring a high level of confidentiality. Exceptional oral, written and interpersonal communication skills to deal effectively with a broad and diverse range of people. Skills in using sensitivity, emotional intelligence, and tact when dealing with individuals who may be in stressful or difficult situations. High degree of personal organization. Strong critical thinking, problem solving and attentiveness to detail required.
• Education: No additional education unless stated elsewhere in the job posting.
• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Computer Literacy, Critical Thinking, Emotional Intelligence, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Oral Communications, Problem Solving, Workday Software, Written Communication

Grade G08-H Salary Range $21.17 - $32.85 / Hourly

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre‑employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.

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About Us

Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.