Administrative Coordinator/Receptionist - Dean's Office

Temple University; Philadelphia (Philadelphia County); On-site; USD 48,000 - 54,000; Full time

Job summary

Temple University is looking for an Administrative Coordinator/Receptionist for the Dean's Office. The role involves high-level administrative support, receptionist duties, and interaction with diverse University stakeholders. A bachelor's degree and administrative experience are required. The position offers a salary range of $48,000 to $54,000 per year, alongside various university perks.

Benefits

Paid time off

11 Paid Holidays

Tuition remission for employees and dependents

Generous retirement plan

Medical insurance

401(k)

Paid paternity leave

Tuition assistance

Qualifications

• Bachelor's degree and at least one year of directly related experience.
• Experience in an administrative or support role, preferably in an academic setting.
• Proven ability to manage multiple projects and meet deadlines.

Responsibilities

• Provide comprehensive administrative support for the Dean's Office.
• Serve as the primary point of contact in the absence of the Executive Assistant.
• Maintain a professional receptionist area and handle correspondence.

Skills

Organizational skills

Communication

Customer service orientation

Time-management

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

Video conferencing platforms

Job description

Administrative Coordinator/Receptionist - Dean's Office

Join to apply for the Administrative Coordinator/Receptionist - Dean's Office role at Temple University

Administrative Coordinator/Receptionist - Dean's Office

Join to apply for the Administrative Coordinator/Receptionist - Dean's Office role at Temple University

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This range is provided by Temple University. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$48,000.00/yr - $54,000.00/yr

Temple University's Lewis Katz School of Medicine is searching for an Administrative Specialist / Receptionist within the Dean's Office.

Position Summary

As the Administrative Coordinator, you will provide comprehensive administrative support to ensure the smooth operation of the Dean's Office. This role combines front-facing receptionist responsibilities with high-level administrative support for the Dean and the Associate Vice Dean for Strategic Initiatives and/or other executives as assigned. You will manage schedules, coordinate meetings, handle correspondence, maintain filing systems, and assist with special projects.

In the absence of the Executive Assistant (EA), you will serve as the primary point of contact and administrative backup for the Dean of the Medical School, ensuring continuity, professionalism, and efficiency in all administrative functions.

You will maintain a welcoming and professional receptionist area in the Dean's Suite and provide day-to-day support for the administrative operations of the Dean's Office. This position requires frequent interaction with a wide range of University and Health System stakeholders, and the handling of confidential information. You will also play a key role in supporting strategic planning initiatives.

Required Education and Experience

Bachelor's degree and at least one year of directly related experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities

*Proven experience in an administrative or support role, preferably in an academic or professional setting.

*Excellent organizational and time-management skills, with the ability to juggle multiple projects and drive toward deadlines.

*Strong written and verbal communication abilities.

*Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and other relevant software applications and video conferencing platforms. (e.g. Zoom)

*Ability to handle sensitive information with discretion and maintain confidentiality.

*Strong interpersonal skills and the ability to work effectively with diverse stakeholders.

*Willingness and ability to work extended hours, including some weekends.

*Ability to thrive in a fast-paced environment.

*Superior attention to detail and strong customer-service orientation.

*Maturity, professionalism, poise, and excellent judgment.

*Open to feedback and professional development.

*Integrity and respect for confidential information.

This position requires a background check

On Site

Become a part of the Temple family and you will have access to the following:

Paid time off

11 Paid Holidays

Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE

A generous retirement plan and so much more!

Salary Range: Grade: T25 - $48,000-$54,000

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Compliance

Temple University: Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Education, and Health Care Provider

• Industries

  Higher Education

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Inferred from the description for this job

Medical insurance

401(k)

Paid paternity leave

Tuition assistance

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