Administrative Coordinator (Public Works)

City-of-Valdosta; Valdosta (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Valdosta is seeking an Administrative Coordinator to support Public Works with daily office operations, payroll, budgeting, and interdepartmental coordination. You will greet visitors, handle calls, prepare reports, and track procurement and expenditures.

The role requires knowledge of office practices, software, and budget processes, with 1–2 years of related experience. This is a full-time, on-site position within the Public Works Department.

Qualifications

• Knowledge of modern office practices and procedures.
• Knowledge of city streets and departmental policies.
• Experience with computers and job-related software programs.
• Budget management principles and procurement processes.

Responsibilities

• Coordinate and organize administrative operations; provide customer service and assist visitors; take messages and schedule appointments.
• Coordinate Public Works events and outreach; dispatch work orders and relay information to field crews.
• Prepare monthly/annual reports; maintain project and personnel files; track leave and interdepartmental charges.
• Process payroll; track leave, evaluations, and health forms; assist in budget preparation.
• Prepare purchase requisitions and manage department accounts; monitor expenditures and purchase orders.
• Assist in annual budget processes and in preparing reports and documents; prepare letters and correspondence.

Skills

Prioritizing

Organizing

Customer service

Communication

Education

High school diploma

Tools

Office software

Office equipment

Job description

Description

This position coordinates administrative operations for the department.

Provides customer service; answers telephone, greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.

• Coordinate and organize Public Works events and community outreach activities, including planning, scheduling, logistics, and resource coordination. Dispatches work orders; relays information to work crews operating in the field; coordinates work orders with other city departments.
• Prepares monthly and annual reports, maintains all project and personnel files, sick and vacation leave, and interdepartmental charges.
• Processes department payroll; tracks employee leave, evaluations, personnel action forms, health physicals, etc.
• Prepares and processes purchase requisitions for materials and equipment as well as requisition fees for employee training, license renewals, etc
• Maintains departmental accounts; monitors expenditures, prepares requisitions, and tracks purchase orders; maintains purchase card accounts.
• Assists in preparing the annual budget; advises and assists supervisors in the budget process.
• Assists department supervisors in the preparation of reports, purchase requests, and other documents.
• Prepares letters, memoranda and other correspondence.
• Coordinates inter-departmental and business correspondence for the department.
• Manages department accounts; initiates payments; monitors account balances; ensures compliance with budgets.
• Performs related duties.

Requirements

• Knowledge of modern office practices and procedures.
• Knowledge of the location of City streets
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of budget management principles.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.
• Basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.