Administrative Coordinator - Power Construction 1

Kiewit; Vicksburg (MS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Top-tier medical, dental & vision

Retirement plans with matching

Paid time off

Parental & maternity leave

Employee assistance programs

Job summary

TIC Power Construction seeks an Administrative Coordinator to support our growing needs at the TIC Power project site in Boston, VA. Responsibilities include office management, payroll processing, AP/AR tasks, document control, and front-desk support for visitors and calls.

The role requires strong MS Office skills, communication, and the ability to work with staff at all levels. We offer comprehensive benefits and opportunities on major EPC power plant projects.

Qualifications

• At least 2 years of administrative support experience required.
• Bachelor's or associate degree related to the role strongly preferred.
• Strong written and verbal communication skills.
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment.
• Past track record of meeting deadlines and project expectations.
• Ability to work with people at all levels, including senior leadership.
• Outstanding attention to detail and strong organizational skills.
• Ability to maintain strict confidence of sensitive information.

Responsibilities

• Provide day-to-day administration support and team coordination.
• Coordinate meetings, travel support, and team-building activities.
• Support branding, marketing materials, and events design tasks.
• Assist with external and internal communications, writing and editing.
• Manage expense reports, invoicing, and purchasing card transactions.
• Track budgets and prepare related reports for teams.
• Schedule inter-group and cross-company meetings with department staff.

Skills

Communication skills

Detail oriented

Team player

Organizational skills

Attendance

People skills

Education

Bachelor's or associate degree preferred

Tools

Microsoft Office

Printers/Scanners/A/V equipment

Job description

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Location:

Vicksburg, MS, US

Requisition ID:182206

Job Level:Entry Level

Home District/Group:TIC Power District

Department:Administration

Market:Power

Employment Type:Full Time

Position Overview

We are currently looking for a proactive Administrative Coordinator to support our growing demands at TIC Power Construction. This role is located in Boston, VA.Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

District Overview

TIC Power (TICP) provides direct-hire construction services for Power Generation utilizing a non-union craft force. TIC Power builds major EPC power plant projects throughout North America.

Location

This position is located at our Power project in Boston, VA.

Responsibilities

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Collaborating with and supporting team members, working on key projects and initiatives
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
• Managing key expense reports, invoicing and purchasing card transactions
• Tracking budgets and preparing related reports for team and company use
• Managing and scheduling inter-group and cross-company meetings involving department staff

Qualifications

• At least 2 years of administrative support experience required
• A bachelor's or associate’s degree related to the role strongly preferred
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

At TIC, we only hire the best — and our family mentality will drive you to continue to be the best. We believe in the benefits of investing in our people. Around here, you’ll constantly increase your knowledge, sharpen your skills and gain new experiences.

Whether it’s cement for our sidewalks and driveways; aluminum for our automobiles; wood pellets for our grills; paper plates for our picnics; food for our pets or the beverages we consume with our friends, our longstanding work in the industrial market touches the tiny details in our daily lives.

If you want a career that can make an impact, look no further.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, paid parental and maternity leave, and generous paid time off.