Administrative Coordinator - Pharmacy Service Line

University of Arkansas for Medical Science; Little Rock (AR); On-site; USD 40,000 - 55,000; Full time

Job summary

The University of Arkansas for Medical Sciences is seeking an Administrative Coordinator to provide comprehensive support in a fast-paced environment. The role requires strong organizational skills and the ability to work independently. Responsibilities include managing purchase requisitions, collaborating with various departments, and assisting in HR functions. Ideal candidates will have a Bachelor's degree and experience in administrative support, preferably in a hospital setting. UAMS offers competitive benefits for eligible positions.

Benefits

Medical, Dental and Vision plans

Holiday, Vacation and Sick Leave

Education discount for staff and dependents

Retirement: Up to 10% matched contribution

Basic Life Insurance up to $50,000

Career Training and Educational Opportunities

Merchant Discounts

Concierge prescription delivery

Qualifications

• 2 years of experience in general administrative office support.
• Hospital experience preferred.

Responsibilities

• Assist with purchase requisitions and invoice follow-ups.
• Collaborate with administrators for efficient business operations.
• Support HR functions and assist in recruiting.

Skills

Communication

Organizational Skills

Team Collaboration

Education

Bachelor's Degree

Associate's Degree

High School Diploma/GED

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.

Closing Date:

06/15/2025Type of Position:Professional Staff - Fiscal AffairsJob Type:Temporary (Fixed Term)

Work Shift:

Shift Vary (United States of America)

Sponsorship Available:

NoInstitution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail].

Department:ICE | PTSL Admin Assistants

Department's Website:

Summary of Job Duties:The Administrative Coordinator provides a full range of administrative and organizational support, with the ability to work independently, with little to no supervision. The Administrative Coordinator will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. The Administrative Coordinator will be assigned various projects, will prepare & analyze reports, and will assist the Department Business Administrator (DBA) and the Division Business Administrator in coordinating the daily operations. The duties of the Administrative Coordinator contribute in the effort to further the mission of UAMS: To improve the health and health care of Arkansans.Qualifications:

Minimum Qualifications:

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support OR Associates Degree PLUS four (4) years ofexperience in general administrative office support OR High School Diploma/GED PLUS six (6) years ofexperience in general administrative office support

Preferred Qualifications:

• Hospital experience

Additional Information:

Responsibilities:

• Assist with all blanket purchase requisitions, follow-up any outstanding invoices and balances for ICE PTSL Admin area.

• Functions as an effective and productive member of the team by actively contributing to overall planning, vision, and mission for the pharmacy service line.

• Collaborates with campus operations to ensure facilities and environment of care are functional.

• Works closely with the Department Business Administrator and Division Business Administrator to ensure efficient business operations including process improvement.

• Works closely with the Department Business Administrator and Division Business Administrator to monitor monthly revenue and productivity and recommend corrective actions.

• Works closely with the Department Business Administrator adn Division Business Administrator to oversee inventory.

• Serves as the liaison to information technology (IT).

• Lead mail clerk.

• Work with Department Business Administrator and Division Business Administrator to process internal and external purchase requisitions.

• Assist the Department Business Administrator in auditing personnel folders.

• Assist the Division Business Administrator with HR functions and timekeeping.

• Works in conjunctions with the Division Business Administrator and HR regarding recruiting and training of hew hires, transfers, and processing of termination. Assists with interviews and hiring decisions in the designated area.

• In conjunction with the Department Business Administrator, serves as liaison between various administrative offices and department.

• Other duties as assigned.

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran StatusSpecial Instructions to Applicants:

Recruitment Contact Information:

Please contact [e-mail] any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:Hearing, Lifting, Sitting, Standing, Talking, WalkingFrequent Physical Activity:Manipulate items with fingers, including keyboardingOccasional Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, WalkingBenefits Eligible:No