Administrative Coordinator of Apprenticeships HV-NTP-8598

Hudson Valley Community College; City of Troy (NY); On-site; USD 32,000 - 36,000; Part time

Job summary

Hudson Valley Community College (HVCC) in Troy, NY seeks a Part-Time Administrative Coordinator of Apprenticeships to guide students through their pathways and to serve as the primary contact for apprentices and employer sponsors.

The role handles intakes, supports tuition and materials, and manages invoicing and on-campus support while performing essential administrative tasks to sustain the apprenticeship program. Strong organizational skills and confidentiality are required.

Qualifications

• Associates Degree from an accredited college or university and two years of administrative experience in an academic or professional office setting.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, with attention to detail and professionalism.
• Demonstrated ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Bachelor's Degree from an accredited college or university with budget or grant support responsibilities preferred.

Responsibilities

• Guide and support students along their apprenticeship pathway and serve as the primary contact for student apprentices and employer sponsors.
• Handle pre-apprentice and Registered Apprentice intakes; support tuition, fees, labs, books, and materials.
• Manage training details and invoicing; provide on-campus support for apprentices.
• Perform other administrative tasks essential to supporting the apprenticeship program.

Skills

Communication skills

Attention to detail

Professionalism

Time management

Education

Associate's Degree

Bachelor's Degree preferred (budget or grant responsibilities)

Tools

Microsoft Office Suite

Job description

Department: Workforce Development

Applications are being accepted for a Part-Time Administrative Coordinator of Apprenticeships on the Non-Teaching Professional staff.

Administrative Coordinator of Apprenticeships HV-NTP-8598

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.

To be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

The Administrative Coordinator of Apprenticeships reports to the Assistant Director of Workforce Development or designee.

The Administrative Coordinator will guide and support students along their apprenticeship pathway, as well as serve as the primary point of contact for student apprentices and employer sponsors. This includes handling pre-apprentice and Registered Apprentice intakes; supporting the cost of tuition, fees, labs, books, and materials; managing training details and invoicing; providing on-campus support for apprentices; as well as other administrative tasks essential to supporting the apprenticeship program.

Minimum Qualifications

Associates Degree from an accredited college or university and two years of administrative experience in an academic or professional office setting. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills, with attention to detail and professionalism. Demonstrated ability to manage multiple priorities, meet deadlines, and maintain confidentiality.

Bachelor's Degree from an accredited college or university with budget or grant support responsibilities preferred.

Hourly Rate is commensurate with experience. This is a 12-month, Part-Time position with an hourly rate $23.00-$26.00.

Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.

Hudson Valley Community College is an Aff… ... Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.