Administrative Coordinator-Neurosurgery

Mount Sinai Health System; New York (NY); On-site; USD 66,482 - 74,250; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Coordinator responsible for overseeing various administrative and office service activities. You will manage payroll, purchasing, and records control.

The ideal candidate should have at least 5 years of related administrative experience, preferably with some supervisory role, and possess a Bachelor’s degree. The position offers a salary range of $66,482.07 - $74,250 annually and is based in New York.

Qualifications

• 5 years related administrative or business experience required.
• Some supervisory experience preferred.

Responsibilities

• Answer routine inquiries and direct others to appropriate individuals.
• Assist in maintaining and monitoring the budget and grant allocations.
• Generate weekly payroll submissions and resolve issues with HR.
• Ensure adequate restock of supplies for the department.
• Plan logistical arrangements for various events and forums.
• Research and compile information for reports and statistical data.
• Mentor and train new office support staff.

Skills

Administrative experience

Supervisory experience

Budget management

Human resources coordination

Education

Bachelors Degree or equivalent

Job description

Administrative Coordinator

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive.

Non-Bargaining Unit, 842 - Neurosurgery - ISM, Icahn School of Medicine

Qualifications

• Bachelors Degree or equivalent combination of applicable.
• 5 years related administrative or business experience required. Some supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
• Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
• Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.
• May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
• Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
• Coordinates administrative, secretarial and/or general office support coverage.
• Assigns work, sets deadlines and supervises the work of assigned staff.
• Performs other related duties.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.