Administrative Coordinator IR

Simera; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

Simera is seeking an Administrative Coordinator to support daily business operations from a remote-friendly setting in the United States. You will manage calendars, coordinate meetings and communications, and organize digital files, reports, and databases.

The role requires proactive organization, strong written and verbal communication, and the ability to work effectively with remote teams. Responsibilities include onboarding support, expense tracking, invoices, and ensuring confidential

Qualifications

• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong computer and digital skills, including MS Office and cloud tools.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication, with collaborative work across remote teams.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor administrative tasks, deadlines, and follow-ups.
• Assist with onboarding, team coordination, and internal processes.
• Manage routine emails, requests, and inquiries.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests.
• Maintain records and ensure information is properly documented.
• Identify process gaps and recommend improvements for efficiency.
• Support managers and team members with operational needs.
• Maintain confidentiality of sensitive information.
• Ensure procedures and policies are followed.

Skills

Administrative coordination

Scheduling

Communication

Multitasking

Remote collaboration

Organizational skills

Tools

MS Office

Google Workspace

Job description

Responsibilities

• Coordinate daily administrative activities and support business operations
• Manage calendars, meetings, appointments, and schedules
• Coordinate communication and information between internal teams and external contacts
• Organize and maintain digital files, documents, records, and databases
• Prepare, update, and distribute reports, presentations, and spreadsheets
• Monitor administrative tasks, deadlines, and follow-ups
• Assist with onboarding, team coordination, and other internal administrative processes
• Manage routine emails, requests, and inquiries
• Coordinate meetings, calls, events, and other business activities
• Assist with invoices, expense tracking, and purchase requests
• Maintain accurate records and ensure information is properly documented
• Identify process gaps and and recommend improvements to increase efficiency
• Support managers and team members with operational and administrative needs
• Maintain confidentiality when handling sensitive company information
• Ensure administrative procedures and company policies are consistently followed

Requirements

• Previous experience in administrative coordination, office administration, operations, or executive assistance
• Experience coordinating schedules, meetings, documents, and administrative processes
• Strong computer and digital skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and interpersonal skills
• Ability to work independently and collaborate effectively with remote teams
• Strong organizational skills and ability to meet deadlines
• Reliable internet connection and a suitable setup for remote work
• Professional, proactive, organized, and dependable attitude
• English proficiency