Administrative Coordinator - International Student Services

The City University of New York; New York (NY); On-site; USD 49,000 - 51,000; Full time

Job summary

LaGuardia Community College, part of The City University of New York, seeks an Administrative Coordinator for the Admissions Office. You will manage front desk operations, assist with admissions processing, and coordinate student services to ensure a welcoming, efficient environment.

Responsibilities include preparing materials, maintaining records and databases, supporting workshops, and coordinating supplies and events.

Qualifications

• Bachelor's Degree required.
• Experience supporting administrative or office operations.
• Experience in high-volume, student-facing or customer service setting.
• Strong organizational skills with the ability to multitask in a fast-paced office.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Coordinate front desk operations and serve as the primary point of contact for prospective students, applicants, and visitors; Coordinate daily administrative functions to ensure efficient workflow within the Admissions Office.
• Provide general information regarding admissions procedures, application processes, and student services; respond to general inquiries via phone, email, and in-person visits.
• Assist with managing student service flow and visitor check-in processes within the Admissions Office.
• Prepare, copy, assemble, and distribute admissions materials, informational packets, and office documentation.
• Maintain office records, files, and departmental databases to ensure accuracy and accessibility.
• Assist in preparing administrative reports, spreadsheets, and internal documentation as needed.
• Update and maintain records within university systems and internal tracking documents.
• Support admissions workshops, information sessions, and events through administrative coordination and preparation of materials.
• Coordinate office supply inventory and ordering to ensure the office is appropriately stocked; assist with coordination of office equipment and operational needs.
• Assist with coordination of departmental initiatives, recruitment activities, and special projects that support Admissions operations and student engagement.
• Contribute to maintaining a professional, organized, and student-centered office environment.

Skills

Organizational skills

Microsoft Office

Bilingual ability

Customer service

Office logistics

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Position Details

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree‑seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first‑generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty‑six percent of associate degree students are Hispanic. Upon graduation most students transfer to four‑year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low‑income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit www.laguardia.edu to learn more. The Admissions Office plays a critical role in supporting prospective students through the college entry process by providing clear information, accessible services, and a welcoming environment for all visitors and applicants. Reporting to the Associate Director of Admissions Services, the Administrative Coordinator supports the operational and administrative functions of the Admissions Office and serves as a central point of coordination for student‑facing services. The position assists in ensuring efficient front desk operations, administrative workflow, and office logistics that support recruitment activities, application processing, and general student service delivery. _ The Administrative Coordinator will manage front desk operations, coordinate office materials and supplies, support administrative processes related to admissions operations, and assist with daily office coordination. The role contributes to maintaining a welcoming, organized, and student‑centered environment while supporting the overall operational effectiveness of the Admissions Office.

Duties

• Coordinate front desk operations and serve as the primary point of contact for prospective students, applicants, and visitors; Coordinate daily administrative functions to ensure efficient workflow within the Admissions Office;
• Provide general information regarding admissions procedures, application processes, and student services; respond to general inquiries via phone, email, and in‑person visits;
• Assist with managing student service flow and visitor check‑in processes within the Admissions Office;
• Prepare, copy, assemble, and distribute admissions materials, informational packets, and office documentation;
• Maintain office records, files, and departmental databases to ensure accuracy and accessibility;
• Assist in preparing administrative reports, spreadsheets, and internal documentation as needed.
• Update and maintain records within university systems and internal tracking documents;
• Support admissions workshops, information sessions, and events through administrative coordination and preparation of materials;
• Coordinate office supply inventory and ordering to ensure the office is appropriately stocked; assist with coordination of office equipment and operational needs.
• Assist with coordination of departmental initiatives, recruitment activities, and special projects that support Admissions operations and student engagement;
• Contribute to maintaining a professional, organized, and student‑centered office environment.

Qualifications

Bachelor's Degree required.

Preferred Qualifications

• Experience supporting administrative or office operations, preferably in a higher education or student services environment.
• Experience working in a high-volume, student‑facing or customer service setting.
• Strong organizational skills with the ability to manage multiple tasks in a fast‑paced office environment.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Experience coordinating office logistics such as front desk operations, materials preparation, or supply management.
• Demonstrated ability to work effectively with diverse populations.
• Bilingual ability preferred (Spanish strongly preferred).

CUNY Title Overview

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

Assistant to HEO

Non-exempt

Compensation And Benefits

$48,647 - $50,500

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well‑being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Closing Date

September 26th, 2026

Job Search Category: CUNY Job Posting: Managerial/Professional

Equal Employment Opportunity

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32662

Location: LaGuardia Community College

Job Type: Full-Time