Advancement Coordinator, Community Fundraising, Medical Advancement

UNKNOWN; St. Louis (MO); On-site; USD 29,000 - 34,000; Full time

Job summary

Washington University in St. Louis is seeking an Advancement Coordinator, Community Fundraising, to support the Siteman Cancer Center and School of Medicine.

The role serves as the touchpoint for donors, vendors, and staff, handling project management, data tasks, and outreach activities to strengthen donor engagement. You will manage calendars, assist two directors, coordinate events, prepare materials, and ensure accurate gift tracking and reporting, with occasional evenings or weekends as

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of relevant experience.
• Strong organizational and communication skills.

Responsibilities

• Serve as liaison to external constituents seeking information and connect with directors.
• Assist with vetting and approving fundraiser pages and submissions.
• Facilitate stewardship and annual recognition for event partners.
• Manage acknowledgements, event logistics, and mailings with admin support.
• Support planning and execution of donor engagement activities and events.
• Provide program data management, gift tracking, and expense processing.
• Assist two directors with calendars, meetings, and correspondence.
• Handle budget-related expenses for program and department.

Skills

Active Listening

Adaptability

Communication

Confidentiality

Deadline Management

Detail-Oriented

Donor Relations

Event Planning

Goal Management

Interpersonal Skills

Microsoft Office

Optimism

Professional Etiquette

Relationship Building

Social Interaction

Sound Judgment

Special Projects

Team Player

Telephone Communications

Timeline Management

Time Management

Volunteer Management

Workload Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

## Advancement Coordinator, Community Fundraising, Medical AdvancementApply: On Campus/Onsite: Washington University in St. Louis, Clayton, Missouri: Full time: Posted Today: JR97772# **Location**ST. LOUIS, MO 63105# **Scheduled Hours**37.5# **Position Summary**The Advancement Coordinator, Community Fundraising is critical to the success of the Community Fundraising Program for Siteman Cancer Center and WashU Medicine, serving as the touchpoint for a broad range of daily activities, projects and initiatives. This position requires great discretion in communicating with donors, vendors, and staff along with Siteman and School of Medicine leaders and faculty. Position responsibilities include high-level project management support for the program, in-depth technology usage, as well as internal and external relationship development and management. The Advancement Coordinator effectively increases the Community Fundraising team’s ability to focus time and resources on fundraising.# **Job Description****Primary Duties & Responsibilities:**Project Management and Donor Relations* Serve as primary liaison to external constituents seeking initial information about the Community Fundraising Program and tracking inquiries as needed. Ensure prospective community fundraising partners are connected with the correct director.* Assist with vetting and approving new event fundraising pages and submissions through the program’s peer-to-peer platform.* Facilitate stewardship touchpoints including managing the annual recognition plan for Siteman’s community fundraising event partners in order to assist with retention efforts.* Manage acknowledgement process, event organization, and promotional item mailings with support from the Administrative Assistant department.* In partnership with the directors, provide support with the planning and execution of Siteman and School of Medicine community fundraising donor engagement activities and other calls to action. These activities may include but are not limited to community events and marketing best practice lunch and learns, development of collateral materials per event segment, and targeted e-communications.Administrative Support* Serves as the overall administrative support for the community fundraising program, including program data management, ARCH input, event calendar updates, gift tracking and reporting, expense processing, and general office support.* Serves as the primary assistant to two directors including management of calendars, telephone support, filing, scheduling meetings, and word processing.* Manages the community fundraising program expense process for the Siteman Cancer Center WUSM budget and Med UA budget.Perform other duties as assigned. **Working Conditions:** Job Location/Working Conditions* Normal office environment* Able to work some nights and weekends as neededPhysical Effort* Typically sitting at a desk or tableEquipment* Office equipmentThe above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**High school diploma or equivalent high school certification or combination of education and/or experience.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Relevant Experience (3 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job**## Preferred Qualifications * Ability to develop an in-depth understanding of the partnership that exists between Siteman Cancer Center, Washington University and Barnes-Jewish Hospital.* Knowledge of institutional advancement/development, event planning, donor relations, and stewardship. This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 - $24.50 per hour.# **Preferred Qualifications****Education:**No additional education unless stated elsewhere in the job posting.**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**No additional work experience unless stated elsewhere in the job posting.**Skills:**Active Listening, Adaptability, Communication, Confidentiality, Deadline Management, Detail-Oriented, Donor Relations, Event Planning, Goal Management, Highly Developed Interpersonal, Interpersonal Interactions, Microsoft Office, Optimism, Professional Etiquette, Relationship Building, Social Interaction, Sound Judgment, Special Projects, Team Player, Telephone Communications, Timeline Management, Time Management, Volunteer Management, Workload Prioritization# **Grade**G08-H# **Salary Range**$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.# **Questions**For frequently asked questions about the application process, please refer to our External Applicant FAQ.# **Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.# **Pre-Employment Screening**All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.