Administrative Coordinator III

Kaiser Permanente; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Kaiser Permanente is seeking an Administrative Coordinator III to support department managers with information maintenance, event coordination, and data management. This role requires effective communication skills and the ability to manage multiple tasks with minimal guidance. Ideal candidates will have experience in a business or healthcare setting and a strong customer service orientation.

Qualifications

• At least one year of experience in Communications, Business, Healthcare, or a related field.
• Two years of experience in an office environment or three years of office experience.

Responsibilities

• Assist with information maintenance and distribution by drafting presentations and reports.
• Coordinate events by scheduling meetings and managing logistics.
• Apply data management knowledge to maintain file integrity and analyze information.

Skills

Computer literacy

Data entry

Interpersonal skills

Customer service

Education

High School Diploma or GED

Job description

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Job Summary

Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis. Assists with event coordination by scheduling meetings for directors and their teams, with limited guidance. Supports event execution by arranging small-scale events, with minimal guidance. Begins to apply data maintenance and management by leveraging knowledge of department data and documentation retention policies.

Responsibilities include:

1. Building effective peer relationships: Sharing resources and information, seeking feedback, acting as an informal resource, and adapting to change with minimal guidance.
2. Following instructions: Completing work assignments with limited supervision, collaborating on solutions, and supporting priorities and deadlines.
3. Information dissemination: Drafting presentations, reports, correspondence, maintaining file integrity, and utilizing software and databases to retrieve information.
4. Maintaining workflow: Resolving requests and issues, operating office equipment, managing inventory, screening communications, and supporting onboarding activities.
5. Event coordination and execution: Scheduling meetings, supporting facilitation, booking rooms, arranging small events, and managing logistics.
6. Data management: Applying knowledge of data policies, inputting and validating data, analyzing information, and formatting reports and graphs.

Minimum Qualifications

• At least one (1) year of experience in Communications, Business, Healthcare, or a related field.
• High School Diploma or GED, plus at least two (2) years of experience in an office environment, or three (3) years of office experience.

Additional Requirements

• Knowledge, Skills, and Abilities: Computer literacy, data entry, interpersonal skills, customer service.