Administrative Coordinator III

Kaiser Permanente; Lancaster (CA); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a detail-oriented individual to assist with information management and event coordination. This role involves drafting presentations, maintaining workflow, and supporting event execution. You will engage in relationship building and collaborate with team members to enhance performance. If you thrive in a dynamic environment and enjoy organizing events and managing data, this position offers a fantastic opportunity to develop your skills and contribute to meaningful projects.

Qualifications

• Strong communication skills to draft presentations and reports.
• Ability to manage events and coordinate logistics effectively.

Responsibilities

• Assist with drafting presentations and reports with minimal guidance.
• Coordinate small-scale events and manage logistics.

Skills

Data Management

Event Coordination

Communication Skills

Problem-Solving

Collaboration

Education

High School Diploma

Associate Degree

Tools

Microsoft Office Suite

Database Software

Job description

Job Summary:

Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis. Assists with event coordination by scheduling meetings for directors and their teams, and supports event execution by arranging small-scale events. Begins to apply data management skills by leveraging knowledge of department data and documentation retention policies.

Essential Responsibilities:

1. Relationship Building: Pursues effective peer relationships within and across teams to share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new knowledge and skills, reviews others' work to help learning, and demonstrates flexibility in adapting to change and feedback.
2. Work Completion: Follows instructions to complete work assignments with limited supervision. Collaborates to recommend solutions, escalates complex issues, and supports meeting deadlines. Identifies opportunities for team improvements and speaks up accordingly.
3. Information Dissemination: Drafts presentations, reports, graphics, and correspondence with minimal guidance. Maintains department files, uses software and databases to retrieve information, and supports report writing.
4. Workflow Maintenance: Assists in resolving requests and issues from managers, operates office equipment, maintains inventory, screens communications, manages time cards, and supports onboarding activities.
5. Event Coordination: Schedules meetings, supports meeting facilitation, books rooms, and manages logistics for small-scale events with minimal supervision.
6. Event Execution: Arranges small events, manages travel plans, supports meeting execution, and provides on-site coordination. Distributes agendas and takes minutes.
7. Data Management: Applies knowledge of data policies, inputs and organizes data, performs basic analyses, and formats reports and graphs under guidance.