Administrative Coordinator II

University of Central Florida; Orlando (FL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Life Insurance

Paid time off

Paid holidays

Sick time

Retirement savings options

Education assistance

Employee discounts

Job summary

University of Central Florida, College of Nursing, is seeking an Administrative Coordinator II to provide personalized secretarial and administrative support to the Department Chair of Nursing Practice on a on-site basis at the UCF Academic Health Sciences Campus in Orlando. The role covers data analysis, data management, and administrative process management for the department.

Responsibilities include supporting faculty, coordinating program activities, preparing reports, and collaborating

Qualifications

• Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience.
• Excellent written and verbal communication skills.
• Ability to work with minimal supervision and collaborate with faculty, staff, and students.
• Proficiency in Microsoft 365 (Word, Teams, Excel, Outlook) and video conferencing tools.
• Strong data analysis and organizational skills.

Responsibilities

• Provides administrative and operational duties for the Chair and Program Directors.
• Interacts with faculty, staff, university offices, vendors, and community members as a primary contact for inquiries.
• Collaborates with HR Business Center to collect documentation for faculty appointments.
• Develops presentations for the College's Leadership team.
• Coordinates faculty correspondence and reports FTE data.
• Assists with book orders, adjunct evaluations and SPIs process.
• Back-up for other administrative assistants in the CON Dean's office.
• Analyzes student enrollment data and determines course sections and workload needs.
• Generates reports for the Department of Nursing Practice.

Skills

Communication skills

Decision making

Data analysis

Teamwork

Microsoft 365

Zoom

PeopleSoft/Workday

Education

Bachelor's or Master's degree

Tools

Microsoft 365

Zoom

PeopleSoft

Workday

Job description

life insurance, paid time off, paid holidays, sick time

A leader in nursing education for more than 40 years, UCF College of Nursing is doing MORE to ensure a healthier future for all. With a new, permanent home at UCF's Academic Health Sciences Center, we will have more space to prepare more Knight nurses with academic excellence and more opportunity to impact more lives with innovative, interdisciplinary research.

The Opportunity:

The Administrative Coordinator II provides personalized secretarial and administrative support to the Department Chair of Nursing Practice. This position is responsible for administrative functions required for operations, including, but not limited to data analysis, data management and administrative process management for the Nursing Practice Department of College of Nursing.

Responsibilities:

Administrative Duties/Customer Service:

• Provides administrative and operational duties and daily activities associated with the responsibilities of the Chair and Program Directors.
• Interacts with faculty, staff, various administrative offices at the university, vendors and various members of the community, serving as a key point of contact for departmental inquiries.
• Collaborates with the HR Business Center by collecting documentation for faculty courtesy appointments.
• Develops presentations for the College's Leadership team.
• Serves as liaison for all faculty correspondence (grade reminders, code of conduct, etc.), and coordinates and reports FTE data for all faculty.
• Assists with coordinating book orders, adjunct evaluations and the Student Perception of Instruction (SPIs) process for the Department of Nursing Practice.
• Serves as back-up for other administrative assistants in the CON Dean's office.

Data Collection and Analyzation:

• Analyzes student enrollment data and manages the number of sections for courses offered.
• Actively monitors the enrollment activities and determines faculty workload needs, enrollment projections, etc.
• Collects, analyzes, and evaluates various data for the College's Leadership team as needed

Department Support:

• Manages faculty and adjunct teaching assignment data through various UCF systems and College of Nursing platforms, ensuring accurate instructional workload, appointment, and assignment records.
• Manages department FAS (Faculty Activity System) and coordinates annual reviews for faculty members. Generates reports each semester for the Department of Nursing Practice.
• Generates Graduate assistantship agreements for students in the Department of Nursing Practice.
• Registers faculty for IDL/ADL courses.
• Assists the Department of Nursing Practice in database requirements for accreditation.
• Assists with program activities, agendas and materials for departmental events.
• Assists the search committees for full-time faculty with scheduling meetings, interviews, and travel arrangements.
• Monitors progress against goals and objectives for department and faculty related to college strategic plan and/or by-laws and deliverables.
• Collaborates with the HR Business Center for hiring and onboarding efforts, ensuring adherence to university regulations and procedures.
• Other duties as assigned

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Ability to make sound decisions.
• Ability to work with minimal supervision, and to work effectively with others, including faculty, staff, and students.
• Excellent written and verbal communication skills and strong interpersonal and organizational skills.
• Forward thinking.
• Computer competency in Microsoft 365 (Word, Teams, Excel, Outlook), video conferencing platforms (Zoom) and other software (PeopleSoft, Workday).
• Ability to analyze and maintain data.

Additional Application Materials Required:

In addition to your application, please submit a resume and cover letter, and list of references.

Special Instructions to the Applicants:

• The anticipated hourly rate range for this position is $20.29 to $24.86. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity.
• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.
• This role requires the successful candidate to work on-site at UCF at the UCF College of Nursing located at UCF Academic health Sciences Campus at Lake Nona as their primary work location. On-site presence is an essential function of this role.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Nursing (CON) - Nursing Practice

College of Nursing:

A leader in nursing education for more than 40 years, UCF College of Nursing is doing MORE to ensure a healthier future for all. With a new, permanent home at UCF's Academic Health Sciences Center, we will have more space to prepare more Knight nurses with academic excellence and more opportunity to impact more lives with innovative, interdisciplinary research.

The Opportunity:

The Administrative Coordinator II provides personalized secretarial and administrative support to the Department Chair of Nursing Practice. This position is responsible for administrative functions required for operations, including, but not limited to data analysis, data management and administrative process management for the Nursing Practice Department of College of Nursing.

Responsibilities:

Administrative Duties/Customer Service:

• Provides administrative and operational duties and daily activities associated with the responsibilities of the Chair and Program Directors.
• Interacts with faculty, staff, various administrative offices at the university, vendors and various members of the community, serving as a key point of contact for departmental inquiries.
• Collaborates with the HR Business Center by collecting documentation for faculty courtesy appointments.
• Develops presentations for the College's Leadership team.
• Serves as liaison for all faculty correspondence (grade reminders, code of conduct, etc.), and coordinates and reports FTE data for all faculty.
• Assists with coordinating book orders, adjunct evaluations and the Student Perception of Instruction (SPIs) process for the Department of Nursing Practice.
• Serves as back-up for other administrative assistants in the CON Dean's office.

Data Collection and Analyzation:

• Analyzes student enrollment data and manages the number of sections for courses offered.
• Actively monitors the enrollment activities and determines faculty workload needs, enrollment projections, etc.
• Collects, analyzes, and evaluates various data for the College's Leadership team as needed

Department Support:

• Manages faculty and adjunct teaching assignment data through various UCF systems and College of Nursing platforms, ensuring accurate instructional workload, appointment, and assignment records.
• Manages department FAS (Faculty Activity System) and coordinates annual reviews for faculty members. Generates reports each semester for the Department of Nursing Practice.
• Generates Graduate assistantship agreements for students in the Department of Nursing Practice.
• Registers faculty for IDL/ADL courses.
• Assists the Department of Nursing Practice in database requirements for accreditation.
• Assists with program activities, agendas and materials for departmental events.
• Assists the search committees for full-time faculty with scheduling meetings, interviews, and travel arrangements.
• Monitors progress against goals and objectives for department and faculty related to college strategic plan and/or by-laws and deliverables.
• Collaborates with the HR Business Center for hiring and onboarding efforts, ensuring adherence to university regulations and procedures.
• Other duties as assigned