Administrative Coordinator I / Performance Improvement / CMTNCC

State of South Carolina; Columbia (SC); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

15 days annual leave

15 days sick leave

13 paid holidays

Paid Parental Leave

SCRS State Retirement Plan

State ORP Retirement Plan

Job summary

The Office of Mental Health within the State of South Carolina seeks an Administrative Coordinator I to support the Performance Improvement and QA operations at Roddey Pavilion. Responsibilities include data management, meeting coordination, and support for grant activities.

Applicants should have strong Excel and PowerPoint skills, be proficient typists, and able to handle multiple office tasks while maintaining regulatory compliance and documentation.

Qualifications

• Proficient data entry and data reporting skills.
• Ability to prepare reports and maintain spreadsheets.
• Strong organizational and clerical abilities required.

Responsibilities

• Provide administrative support to the PI Director and staff, including filing, typing, and taking minutes.
• Manage incident/accident report data in Excel and organize files.
• Coordinate Quality Improvement initiatives and PI meetings; assist with grant proposals and reporting.

Skills

Data entry Excel

Graphing data

PowerPoint

Typing 35 wpm

Education

High school diploma

Bachelor’s degree substitution for experience

Tools

Excel

PowerPoint

Adobe Pro

Job description

Job Responsibilities

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Coordinator I who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, 2200 Harden Street, Columbia, SC 29203.

As the Administrative Coordinator I, working under general supervision of the Director of Performance Improvement (PI) for Long Term Care, perform complex administrative duties related to Performance Improvement / Quality Assurance daily operations. Maintain spreadsheets, graphs Pl/QA data, produce forms, collect data and generate reports for Roddey Pavilion. Responsible for office duties to include filing, typing, taking minutes, and logging/tracking incident report data. Provide assistance with EPMS preparation for planning and evaluation stages, monthly Quality Assurance Performance Improvement (QAPI) council meetings, and regulatory and accreditation surveys.

Responsibilities For The Administrative Coordinator I

• Provide administrative support for the PI Director and department staff. Routinely and/or as directed, independently perform: filing, typing, correspondences and memos, generating and maintaining spread sheets, production of forms and audit tools, and taking minutes as required. Maintain data that is essential to daily operations as required by regulatory agencies to comply with licensure and certification requirements.
• Review Incident/Accident Report for completeness. Log data on Excel spreadsheets and maintain individual files for each Incident/Accident report in an organized filing system. Maintain M300s database for Roddey and other folders in the shared drive.
• Provide coordination and administrative support of Quality Improvement initiatives for the facility. Participate in weekly neighborhood compliance rounds and other Performance Improvement initiatives.
• Provide complex administrative/clerical support to multiple facility departments.
• Maintain facility directives. Ensure Directives are reviewed, changed, formatted, signature retrieval, distributed and maintained in both the computer database and manual format per regulatory standards.
• Coordinate monthly Quality Assurance Performance Improvement (QAPI) meetings, and prepare meeting materials, including data slides by graphing PI/QA data. Schedule performance improvement presentations, and arrange for equipment from IT Department for presentations. Maintain minutes and departmental Performance Improvement project presentations.
• Assist in data collection for Quality Care Review Boards, Case Reviews, and Corrective Action Plans for the facility.
• Coordinate the administrative part of grant proposals and submission. This includes management of grant materials, post grant reporting and maintenance of grant records.
• Participate in facility meetings and other weekly/monthly assigned meetings.

Additional Requirements

• Must be able to stand, walk, reach, pull, push, stoop and bend.

Minimum And Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Preferred Qualifications

• Performance Improvement/Quality Assurance experience.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Post Hire, Employee Must

• Have data entry skills in Excel spreadsheets, graphing data, PowerPoint, Adobe Pro, production of forms and the ability to collect data and generate reports.
• Be able to type at a corrected rate of 35 wpm.
• Have an extensive knowledge of grammatical rules, spelling, language usage and clerical formats.
• Have knowledge of policy management. practices and procedures.
• Have working knowledge of the care and operation of standard office equipment.
• Be able to establish and maintain complex filing systems.
• Be able to establish and maintain working relationships with staff members, external partners, surveying bodies and the general public.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.