Administrative Coordinator I (Hybrid) - Ophthalmology

Washington University in St. Louis; United States; On-site; USD 40,000 - 62,000; Full time

Benefits offered by this job

Vacation days

Health insurance

Transit U-Pass

403(b) Retirement plan

Wellness resources

Caregiver leave

Job summary

Washington University in St. Louis is seeking an Administrative Coordinator for the Department of Ophthalmology & Visual Sciences in St. Louis, MO.

You will support daily office operations, program coordination, and Workday reporting, while handling scheduling, travel, and department communications. Qualifications include a high school diploma (Bachelor's preferred) and 2 years of administrative experience; proficiency with Microsoft Office and related tools is desired; some light travel may be

Qualifications

• High school diploma or equivalent required; Bachelor's preferred.
• Experience with administrative tasks and reports in Workday or similar systems.

Responsibilities

• Coordinates and performs daily tasks to ensure functioning of administrative office.
• Assists in development/coordination of programs/projects.
• Assists with running reports in Workday and tracking compliance.
• Provides advising to students and faculty.
• Plans logistics and provides administrative support.
• Manages communications for school/department/center including drafts and websites.
• Schedules appointments, meetings and travel arrangements.
• Performs other duties as assigned.

Skills

Interpersonal Communication

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Office Suite

Education

Bachelor's degree

High school diploma

Tools

Microsoft Access

Office Suite

Job description

Location St. Louis, MO 63110 Scheduled Hours 40

Position Summary

Provides general administrative coordination, project and/or program support for the Department of Ophthalmology & Visual Sciences.

Job Description

Primary Duties & Responsibilities:

• Coordinates and performs daily tasks to ensure functioning of administrative office.
• Assists in development/coordination of programs/projects.
• Assists with running reports in Workday and tracking compliance.
• Provides advising (answering general questions) to students, faculty.
• Plans logistics and provides administrative support.
• Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations.

Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Occasional lifting (25 lbs. or less).

Equipment: Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Administrative (2 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Preferred Qualifications

• Education: Bachelor's degree
• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Job Alerts

Q: Can I create a job alert to notify me when jobs of interest are posted? A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.

Competitive health insurance packages

Competitive health insurance packages with priority appointments and lower copays/coinsurance.

Transit

Take advantage of our free Metro transit U-Pass for eligible employees.

Retirement

WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.

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