Administrative Coordinator I / Facilities Specialist - 193951

South Carolina Department of Motor Vehicles; Columbia (SC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid vacation (15 days)

Sick leave (15 days)

13 paid holidays

Retirement plan

EAP

Job summary

The South Carolina Department of Motor Vehicles seeks a motivated Facilities Maintenance Specialist to support the Headquarters operations in Blythewood, SC. The role focuses on maintaining work orders, budgeting, and coordinating with multiple departments to ensure efficient facility operations.

You will manage procurement, invoices, and reporting while ensuring confidentiality and compliance with state policies.

Qualifications

• Experience in business management, public administration, or administrative services is preferred.
• High school diploma with relevant experience may be substituted for required work experience.
• Bachelor's degree may substitute for experience.

Responsibilities

• Manages SCDMV Work Order Mailbox and the Facilities Maintenance work order system to ensure timely completion.
• Creates Shopping Carts in SCEIS for Facilities & Inventory Management with correct budgeting codes.
• Prepares documents for signatures and pulls invoices for DPS chargeback/billing.
• Manages Procurement Card reconciliation for Facilities / Inventory Management.
• Assists Facilities team with projects and supports state vehicle fleet and capital improvement efforts.
• Maintains HR User Management Log confidentiality and notifies new recipients.
• Performs other duties as required by manager.

Skills

Facilities maintenance

Administrative skills

Microsoft Office

Education

High School Diploma

Bachelor's degree (substitution allowed)

Tools

SCEIS

Job description

Job Responsibilities

Are you a multi-crafted skilled technician? Have you always wanted to train to become a skilled Facilities Maintenance Specialist? Then we may have the job for you! We are seeking a motivated maintenance professional to join our team. If you're ready to put your amazing skills to work to help our agency function at its best, we can't wait to meet you!

SCDMV Headquarters in Blythewood, SC.

• Manages SCDMV Work Order Mailbox and the Facilities Maintenance work order assignment system to ensure work requests are completed within the allotted time. Keeps track of Work Orders.


• Works in SCEIS to create Shopping Carts for Facilities & Inventory Management Departments working with budget to ensure all coding is correct.


• Ensures that work is completed and performs Goods Receipts. Prepares all documents for signatures. Also, works in SCEIS ECC to pull IDT invoices for DPS chargeback billing and prepares spreadsheet for Revenue Accounting.


• Manages Procurement Card reconciliation process for the Facilities / Inventory Management Department.


• Assists Facilities team with projects, provides back up support to the following areas: State Vehicle Fleet management, Capital Improvement coordination projects and will be required to assist the Department during hazardous weather.


• Utilizes extreme confidentiality in updating the HR User Management Log, sends emails to new recipients ensuring they officially account for their assets. This monitoring of employees must be checked (1) time per week.


• Performs other duties as required by manager.

Minimum Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Responsibilities Of The Facilities Specialist

• Manages SCDMV Work Order Mailbox and the Facilities Maintenance work order assignment system to ensure work requests are completed within the allotted time. Keeps track of Work Orders.


• Works in SCEIS to create Shopping Carts for Facilities & Inventory Management Departments working with budget to ensure all coding is correct.


• Ensures that work is completed and performs Goods Receipts. Prepares all documents for signatures. Also, works in SCEIS ECC to pull IDT invoices for DPS chargeback billing and prepares spreadsheet for Revenue Accounting.


• Manages Procurement Card reconciliation process for the Facilities / Inventory Management Department.


• Assists Facilities team with projects, provides back up support to the following areas: State Vehicle Fleet management, Capital Improvement coordination projects and will be required to assist the Department during hazardous weather.


• Utilizes extreme confidentiality in updating the HR User Management Log, sends emails to new recipients ensuring they officially account for their assets. This monitoring of employees must be checked (1) time per week.


• Performs other duties as required by manager.

Minimum and Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Agency Requirements

• A valid SC motor vehicle operator's license is required.


• Must complete a nationwide criminal background check to include finger printing.

Additional Requirements

• Knowledge of principles and practices applicable to State of SC Procurement Code.


• Oversees Facilities budgets and prepares associated paperwork.


• Prepares weekly, monthly and annual reports due internally and to other State Agencies.


• Must be well organized and able to communicate effectively orally and in writing.


• Must be able to exceptionally utilize Microsoft Office Suite, SCEIS and other web-based programs to perform job functions.


• Under general supervision, employee should be able to work independently as well as in a team environment.


• Performs complex duties requiring confidentiality/discretion and actively participates in interpreting and applying State law/codes, Agency policies and procedures.


• Position is based at SCDMV Headquarters located in Blythewood, SC.


• Must be able to lift up to 50 pounds.


• Occasional overnight travel may be required.


• Employee will be required to assist the Department during hazardous weather.


• Must be able to work in a fast-paced office environment.

Preferred Qualifications

Agency Preferred

• A bachelor's degree or a high school diploma and (5) years relevant program experience.


• Preferred experience with knowledge of governmental fiscal procedures, practices and policies.

What’s in it for you?

At the SCDMV, you have the opportunity to be a part of an exception team and diverse culture that nurtures mutual success for our customers, employees, and state. If you have the ideas to make agency training even stronger, this position may be for you. Bring those ideas and a desire to develop yourself and our team for optimal success.

The South Carolina DMV offers a robust and competitive benefits program.

• Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)


• 15 days annual (vacation) leave per year


• 15 days sick leave per year


• 13 paid holidays


• State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)


• An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household

So what are you waiting for?

Come be a part of a fast-growing, dynamic agency, and join a team that offers an opportunity for challenging and rewarding career!

Additional Comments

The Department of Motor Vehicles is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education.

Applicants must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.