Administrative Coordinator I

State of South Carolina; Columbia (SC); Sur place; USD 42 000 - 64 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision insurance

Long-term disability

Life insurance

15 days annual leave

15 days sick leave

13 paid holidays

State retirement plan

Deferred compensation programs

Employee assistance program

Flexible work schedules

Free gym access

Growth opportunities

Infants at work program

Free parking

Résumé du poste

The South Carolina Department of Insurance is seeking an administrative professional to support the Office of Public Information. You will assist with communication, outreach, and public engagement efforts in a fast-paced state agency environment.

This role focuses on coordinating calendars, outreach events, and partnerships with internal divisions and external stakeholders. Regularly you will prepare agendas, document notes, and help manage materials and logistics.

Qualifications

• Bachelor’s degree and 1 to 3 years of work in an office, communications, or administrative support role.
• An equivalent combination of education and experience may be considered in place of a bachelor’s degree.
• Must be able to perform job functions with limited supervision.
• Must be able to exercise discretion to accomplish stated tasks, goals and objectives.
• Must have the ability to work in a team environment toward common goals.
• Must also have the ability to quickly adjust in an environment that changes pace.

Responsabilités

• Research outreach opportunities and help identify partnerships that expand public education efforts. Prepare monthly and quarterly activity reports and compile outreach and communication metrics.
• Coordinate with internal divisions, including Government Affairs, Consumer Services, Licensing, and others, to gather information for communication and constituent initiatives.
• Regularly participate in outreach events across the state, representing the Department with professionalism and enthusiasm. Interface and communicate successfully with a variety of internal and external stakeholders such as Department staff, consumers, and other state agencies.
• Maintain inventory of outreach materials and coordinate ordering and storage of outreach supplies. Track requests for educational materials.
• Maintain calendars for campaigns, events, and outreach activities. Coordinate staffing and logistics for outreach events, conferences, career fairs, and community presentations.
• Schedule meetings, prepare agendas, and document meeting notes and action items.
• Support special projects and initiatives as assigned.

Connaissances

Detail-oriented

Confidentiality

Calendar management

Travel coordination

Verbal and written communication

Teamwork

Formation

Bachelor’s degree or equivalent

Outils

Microsoft Office 365

Description du poste

Mission Statement

The mission of the State of South Carolina Department of Insurance is to protect and serve the insurance consumers by promoting a fair, stable, and competitive insurance market through regulation, education, and advocacy. For more information about working at the SC Department of Insurance, please visit www.careers.sc.gov.

Job Responsibilities

Mission Statement

The mission of the State of South Carolina Department of Insurance is to protect and serve the insurance consumers by promoting a fair, stable, and competitive insurance market through regulation, education, and advocacy. For more information about working at the SC Department of Insurance, please visit www.careers.sc.gov.

This position is located in The Consumer and External Affairs' Office of Public Information.

Job Purpose

Serves as primary administrative support for the Office of Public Information by assisting with communication, outreach, and public engagement efforts.

Job Functions

• Research outreach opportunities and help identify partnerships that expand public education efforts. Prepare monthly and quarterly activity reports and compile outreach and communication metrics.
• Coordinate with internal divisions, including Government Affairs, Consumer Services, Licensing, and others, to gather information for communication and constituent initiatives.
• Regularly participate in outreach events across the state, representing the Department with professionalism and enthusiasm. Interface and communicate successfully with a variety of internal and external stakeholders such as Department staff, consumers, and other state agencies.
• Maintain inventory of outreach materials and coordinate ordering and storage of outreach supplies. Track requests for educational materials.
• Maintain calendars for campaigns, events, and outreach activities. Coordinate staffing and logistics for outreach events, conferences, career fairs, and community presentations.
• Schedule meetings, prepare agendas, and document meeting notes and action items.
• Support special projects and initiatives as assigned.

Minimum And Additional Requirements

Bachelor’s degree and 1 to 3 years of work in an office, communications, or administrative support role.

An equivalent combination of education and experience may be considered in place of a bachelor's degree.

Must be able to perform job functions with limited supervision.

Must be able to exercise discretion to accomplish stated tasks, goals and objectives.

Must have the ability to work in a team environment toward common goals.

Must also have the ability to quickly adjust in an environment that changes pace.

Knowledge, Skills, And Abilities

A strong understanding of how to remain detail-oriented while simultaneously handling shifting deadlines and various staff requests.

Ability to consistently maintain strict confidentiality when managing records.

Proficiency in productivity applications like the Microsoft Office 365 Suite.

Ability to manage calendars, book travel itineraries, and organize virtual or physical meeting/event logistics.

Ability to clearly deliver information verbally and in writing to stakeholders.

Additional Comments

Some overnight travel maybe required.

Educational Credentials

Applicants indicating college credit or degree(s) on the application will be required to submit a sealed, certified copy of the transcript(s) prior to beginning employment. Failure to produce an official, certified transcript will result in any conditional offer of employment being rescinded.

Equal Opportunity Employer

It is the policy of the South Carolina Department of Insurance to provide equal employment opportunities to all job applicants and employees without regard to their race, color, religion, national origin, sex (including, but not limited to, pregnancy, childbirth or related medical conditions and lactation), disability or age.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

The Department of Insurance offers an exceptional benefits package for FTE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan (pension plan option) and Deferred Compensation Programs
• Employee Assistance Program
  • Free counseling sessions for employees and household members
  • Free legal counseling
  • Free financial counseling
• Flexible Work Schedules
  • Compressed work weeks
  • Part-time telecommuting
  • Flex-time
  • Contingent upon completing required probationary period
• Free Gym Access
• Growth Opportunities
  • Certifications/designation program allowing for salary increases and bonuses
• Infants at Work Program
  • Employees eligible to bring their newborn/infant to the workplace
• Free Parking

Disaster Response

This position is considered essential in the event of an emergency or major disaster. Incumbent is required to participate in emergency or major disaster response activities as outlined in the DOI Disaster Response Plan. During such times, the incumbent should regard himself/herself as being on 24-hour call and subject to duty when such an event occurs or is anticipated to occur.