Administrative Coordinator (Hybrid)

Goodson National Trucking; Glendale (AZ); Hybrid; USD 44,083,000 - 49,594,000; Part time

Job summary

Goodson National Trucking is seeking an Administrative Coordinator to support day-to-day administrative and operational tasks in a fast-paced trucking environment. The role emphasizes ownership, problem-solving, and timely communication to keep processes moving.

The position is hybrid (two onsite days per week, three remote days) with standard hours, and requires reliable transportation to report onsite as scheduled. Training will be provided, but initiative is expected.

Qualifications

• Minimum of 2 years professional experience in administrative support or coordination.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and meet deadlines.
• Proficiency with Microsoft Office applications (Outlook, Teams, Word, Excel).

Responsibilities

• Support daily administrative and trucking operations.
• Manage email, phone calls, messages, and administrative requests.
• Coordinate driver recruitment, applicant follow-up, interviews, and onboarding documentation.
• Review applications and required documentation for completeness and accuracy.
• Maintain driver, vehicle, compliance, and company records.
• Track deadlines, renewals, and outstanding documentation.
• Prepare and maintain spreadsheets, reports, calendars, and records.
• Follow up with drivers, vendors, customers, and insurance reps.
• Assist with receipts, reimbursements, load paperwork, and operational documentation.
• Maintain organized electronic files and company resources.
• Provide timely status updates without prompting.
• Identify administrative issues and help develop solutions.
• Support additional administrative and operational projects as needed.

Job description

DO NOT APPLY IF YOU DO NOT LIVE IN THE PHOENIX/MARICOPA COUNTY AREA.

Work Arrangement: Hybrid – 2 required onsite days per week / 3 remote days.

Schedule: Monday–Friday | 8:00 AM–3:00 PM.

Hours: 35 hours per week.

Compensation: $18.00 per hour.

Location: Must be a resident of the Phoenix/Maricopa County Area.

Position Type: Contractor.

ABOUT THE ROLE:

Goodson National Trucking Company is seeking a highly organized, dependable, and resourceful Administrative Coordinator to support the day-to-day administrative and operational needs of our fast-paced trucking company.

This position is ideal for someone who enjoys taking ownership, staying organized, solving problems, and keeping things moving.

While training, procedures, and company resources will be provided, our Administrative Coordinator must be able to learn established processes, understand priorities, think independently, and manage responsibilities from start to finish.

The ideal candidate should naturally ask:

• What needs to happen next? and has the initiative to take appropriate action.

SCHEDULE & HYBRID WORK REQUIREMENT:

• This position has an established work schedule of Monday through Friday, 8:00 AM to 3:00 PM.
• This is a hybrid position requiring two onsite workdays every week. The remaining three workdays may be performed remotely.
• Candidates must have reliable transportation and be able to consistently report onsite on their required days. The onsite requirement is a regular and required part of this position and is not optional.
• Remote work requires the same availability, responsiveness, productivity, and professionalism expected during onsite work.

KEY RESPONSIBILITIES.

Responsibilities may include:

• Supporting daily administrative and trucking operations.
• Managing and monitoring email, phone calls, messages, and administrative requests.
• Coordinating driver recruitment, applicant follow-up, interviews, and onboarding documentation.
• Reviewing applications and required documentation for completeness and accuracy.
• Maintaining driver, vehicle, compliance, and company records.
• Tracking deadlines, renewals, recurring requirements, and outstanding documentation.
• Preparing and maintaining spreadsheets, reports, forms, calendars, and administrative records.
• Following up with drivers, vendors, customers, insurance representatives, and other business partners.
• Assisting with receipts, reimbursements, load paperwork, and operational documentation.
• Maintaining organized electronic files and company resources.
• Providing timely status updates without leadership having to repeatedly request them.
• Identifying administrative issues and helping develop practical solutions.
• Supporting additional administrative and operational projects as needed.

REQUIRED SKILLS & QUALIFICATIONS.

Candidates should have:

• Minimum of 2 years professional experience in administrative support/coordination, office management, operations support or comparable role.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently.
• Strong problem-solving and critical-thinking skills.
• Excellent attention to detail.
• Ability to prioritize competing responsibilities and meet deadlines.
• Professional telephone and email etiquette.
• Strong follow-up and documentation habits.
• Comfort working in a fast-moving environment where priorities may change.
• Proficiency with Microsoft Office applications, includingOutlook, Teams, Word, and Excel.
• Ability and willingness to learn new systems, procedures, and technology.
• Reliable transportation and ability to meet the required hybrid onsite schedule.

Experience in trucking, transportation, logistics, fleet operations, driver recruitment, or compliance is preferred but not required for a candidate with strong transferable administrative skills.

WHAT SUCCESS LOOKS LIKE AT GNT:

Strong administrative support at GNT goes beyond completing a checklist.

A successful Administrative Coordinator learns the operation well enough to anticipate needs, recognize when something is missing, keep responsibilities moving, and communicate before something becomes a problem.

We value someone who can receive an assignment, determine the appropriate next steps, organize the work, follow through, and communicate the outcome.

You will receive training, procedures, and access to company resources. However, this position requires initiative and accountability after training. We are looking for someone who wants ownership of their responsibilities—not someone who requires continuous supervision to manage routine work.