Administrative Coordinator for IT & Procurement (Onsite)

Ultimate Staffing; California (MO); On-site; USD 52,000 - 72,000; Full time

Job summary

Ultimate Staffing is seeking an Administrative Coordinator to support senior leadership within IT and Procurement, onsite. You will manage calendars, coordinate meetings, and handle executive communications, vendor scheduling, and documentation.

The role requires strong organization, discretion with confidential information, and proficiency in Microsoft 365; experience with cross-functional teams is a plus. Work is 100% onsite with standard weekday hours.

Qualifications

• Experience supporting senior leadership in IT or Procurement is preferred.
• Proficiency with Microsoft 365 applications and document management.
• Ability to manage confidential information with discretion.
• Familiarity with cross-functional coordination across departments.

Responsibilities

• Manage complex calendars and scheduling for leadership.
• Coordinate meetings, prepare materials, and track action items.
• Support communication between IT, Procurement, Finance, Legal, HR, Security, and vendors.
• Route approvals and ensure timely follow-up on key initiatives.
• Maintain documentation, reports, and project trackers.
• Assist with operational and administrative projects as needed.

Skills

Organizational skills

Multitasking

Attention to detail

MS 365 proficiency

Communication

Tools

ServiceNow

Monday.com

DocuSign

Concur

SAP

Job description

Ultimate Staffing is seeking an Administrative Coordinator to support senior leadership within IT and Procurement, onsite. You will manage calendars, coordinate meetings, and handle executive communications, vendor scheduling, and documentation.

The role requires strong organization, discretion with confidential information, and proficiency in Microsoft 365; experience with cross-functional teams is a plus. Work is 100% onsite with standard weekday hours.