Administrative Coordinator – Federal Programs & Travel Ops

Socket.dev; Fort Leonard Wood (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Barbaricum seeks an Administrative Assistant for the PdM RGCS CLS effort at Fort Leonard Wood, MO. The role supports the PM and COR, tracks expenses, coordinates travel, maintains training records, and ensures accurate reporting and invoicing.

The candidate will manage expense tracking, travel documentation, and deployment readiness while ensuring compliance with regulations and formal reporting processes for CONUS/OCONUS assignments.

Qualifications

• Secret clearance required and maintained.
• Minimum of five years in administrative support.
• Experience in government contracting preferred.
• Proficiency with SPOT, APACS, JTR and FCG.

Responsibilities

• Expense management: track costs by CLIN and support Monthly CFSR.
• Monitor expenses to stay within budget constraints.
• Travel coordination: process requests and compile actual costs per JTR.
• Outline country-clearance requirements via SPOT and APACS.
• Assist with passports, visas, LOA, APACS clearance, and CAC apps.
• Coordinate medical prescreening and pre-deployment processing.

Skills

Administrative support

Travel coordination

Documentation & reporting

Organization & attention to detail

Independent work

Tools

SPOT

APACS

JTR

FCG

Job description

Barbaricum seeks an Administrative Assistant for the PdM RGCS CLS effort at Fort Leonard Wood, MO. The role supports the PM and COR, tracks expenses, coordinates travel, maintains training records, and ensures accurate reporting and invoicing.

The candidate will manage expense tracking, travel documentation, and deployment readiness while ensuring compliance with regulations and formal reporting processes for CONUS/OCONUS assignments.