Administrative Coordinator: Fast-Paced Office & Client Support

Aladdin Bail Bonds; Ventura (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health

Dental

Visiion

401k matching

Roth IRA

Paid Time off

Job summary

Aladdin Bail Bonds seeks an Administrative Coordinator to support agency operations in Ventura, CA. The role involves handling administrative tasks, maintaining documents, and assisting with claims-related matters while ensuring excellent customer service to clients and vendors.

The position requires multitasking in a fast-paced environment, strong organizational skills, and the ability to obtain a state-issued insurance license. A valid driver’s license is also required.

Qualifications

• High School Diploma or equivalent is required.
• Strong written and verbal communication skills are essential.
• Proficiency with MS Outlook, Word and Excel.
• Minimum of 2 years of office administration experience.
• Must be able to obtain a state-issued insurance license.
• Valid driver’s license and ability to operate a company vehicle.

Responsibilities

• Assist and backup support to Agents and/or the Manager as needed.
• Maintain daily deposit backup documentation.
• Manage inventory and petty cash controls, ensuring accurate reconciliation.
• Submit weekly reports to Corporate every Monday.
• Coordinate defendant court reminder calls with the Manager.
• Provide administrative assistance for claims-related matters as appropriate.
• Build defendant files and scan documents into the BMA system.
• Handle inbound calls, capture caller details, and route to Agents.
• Provide support when Agents are assisting other clients (payments, updates, etc.).
• Create bond transaction packets and manage mail deliveries.

Skills

Strong communication

Multitasking

Team player

Organizational skills

Customer service

Education

High School Diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Aladdin Bail Bonds seeks an Administrative Coordinator to support agency operations in Ventura, CA. The role involves handling administrative tasks, maintaining documents, and assisting with claims-related matters while ensuring excellent customer service to clients and vendors.

The position requires multitasking in a fast-paced environment, strong organizational skills, and the ability to obtain a state-issued insurance license. A valid driver’s license is also required.