Administrative Coordinator (Events) *Entry level*

AMBITION GROUP SINGAPORE PTE. LTD.; Town of Islip (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company seeks an Event Coordinator on a 6-month contract. You will be responsible for packing materials for events, coordinating logistics, and providing administrative support to ensure successful workshops. Ideal candidates will have strong organizational and communication skills and experience in event management.

Qualifications

• Experience in event coordination or administrative roles preferred.

Responsibilities

• Prepare and pack materials for events.
• Assist with event queries and administrative support.
• Support accreditation processes and maintain databases.

Skills

Organizational skills

Communication skills

Administrative support

Job description

• 6 months contract
• Prepare and pack materials and stationery for events and arrange delivery to venues.
• Collate travel information and compile rooming lists for workshop leaders.
• Send participant lists for badge printing and reminders for attendance submissions.
• Take notes during weekly events meetings and assist with Zoom setup for virtual workshops.
• Clean up voucher data and contact stakeholders to utilize passes for upcoming events.
• Respond to or reassign incoming event-related queries and maintain response templates.
• Support accreditation processes, including surveys and resource preparation.
• Provide general administrative support for events as required.
• Transfer new workshop information into the product database and maintain accurate records.
• Serve as point of contact for product catalogue updates and feedback.
• Coordinate translations of workshop titles and ensure accurate entries in relevant systems.
• Generate database reports and assist with content preparation for marketing use.
• Update budget sheets and forward invoices for financial processing.
• Coordinate the issuance of credit vouchers related to hosted events.
• Provide team coverage, support ongoing projects, and escalate issues to leadership when needed.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117