Administrative Coordinator - CSG

Children's Hospital and Health System; Milwaukee (WI); On-site; USD 52,000 - 76,000; Full time

Job summary

Children's Wisconsin is seeking a key coordinator for human resources, purchasing, and financial management of a large division. The role ensures the smooth operation of the division and supports budget development and reporting.

Ideal candidates have a Bachelor's degree or equivalent experience and at least 2+ years in related administrative roles. The position emphasizes collaboration with clinicians and departments to optimize processes and compliance.

Qualifications

• Bachelor's Degree or equivalent experience required.
• 2+ years of experience in administration/HR with budgeting.
• Strong analytical, writing, communication, and organizational skills.

Responsibilities

• Provides office and location support to ensure smooth operations.
• Develops budgets, reports, and monitors division finances.
• Oversees department operations, records, and reports.
• Manages daily operations in HR, compliance, and financial management.
• Executes special projects like space allocations and major purchases.
• Assists with faculty recruitment and credentialing.
• Facilitates policy communication between physicians and clinics.
• Participates in division and departmental planning and meetings.

Skills

Resource management

Budgeting

Administration

Communication

HR knowledge

Critical thinking

Time management

Writing

Active listening

Education

Bachelor's degree or equivalent experience

Job description

At Children's Wisconsin, we believe kids deserve the best.

Children's Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.

We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day,

Please follow this link for a closer look at what it's like to work at Children's Wisconsin: https://www.instagram.com/lifeatcw/

Job Summary:

Function as a key coordinator for human resources, purchasing, and financial management of a large division. Assure the smooth running of the division.

Essential Functions:

• Provides various office and location support activities. Ensures correct functioning of facilities, office and/or business support services. Coordinate, plan, and implement office activities and procedures of the division.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided.
• Develops and prepares budgets and financial reports. Coordinate and administer the budget development process. Oversee grant budget process and assist with development of grant opportunities. Monitor division budget including maintaining budget records.
• Directs department operations to prepare and retain records, files, and reports.
• Manages daily operations of the department, primarily in the areas of human resources, compliance, and financial management.
• Execute special projects such as space allocations, relocations, and major equipment purchases, national and international meeting organization.
• Assist with faculty recruitment and credentialing.
• Serve as a resource on MCW policy to staff and faculty. Facilitate communication between physicians and clinics regarding patient care and billing issues.
• Oversee special projects such as workshops, retreats, and advisory committee meetings. Represent the division on task forces and committee as appropriate. Participate in division and departmental strategic planning.

Education:

• Bachelor's Degree or equivalent experience required

Experience:

• 2+ years of experience required

Knowledge, Skills and Abilities

• Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.
• Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.
• Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.

Required for All Jobs:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job. Employment is at-will. This document does not create an employment contract, implied or otherwise.

Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.