Administrative Coordinator, Community Development

City of Paso Robles; Paso Robles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Paso Robles is seeking an Administrative Assistant for the Community Development Department to support Building, Planning, and Engineering divisions. You will handle financial transactions, greet residents, contractors, and businesses, and help ensure City services run smoothly.

This role emphasizes organization, attention to detail, and teamwork. Candidates should have a high school diploma or GED and at least two years of administrative experience; public sector experience is

Qualifications

• High school diploma or GED required; two years of admin/clerical experience preferred.
• Public sector experience desirable.

Responsibilities

• Provides exemplary customer service by responding to inquiries from employees, contractors, vendors, outside agencies, and the public.
• Prepares correspondence, reports, presentations, forms, notices, and other documents using standard office software.
• Serves as receptionist for an assigned department or division by answering telephones, greeting visitors, screening inquiries, and directing individuals to appropriate staff or resources.
• Maintains calendars and schedules; coordinates meetings, training, travel arrangements, and related administrative activities.
• Performs administrative support for financial processes by reviewing, coding, and preparing invoices, warrant requests, billing information, purchase orders, contracts, and other related documentation.
• Receives, records, balances, and reconciles payments, receipts, deposits, refunds, and related financial transactions.
• Assists with budget tracking, expenditure monitoring, and the preparation of financial reports and supporting documentation.
• Maintains departmental databases, spreadsheets, tracking systems, and other records; enters, retrieves, updates, and verifies information.
• Coordinates administrative activities with other City departments, outside agencies, vendors, consultants, and community organizations.

Skills

Organization

Communication

Customer service

Teamwork

Education

High School Diploma or GED

Tools

Office software

Job description

The City of Paso Robles is seeking an Administrative Assistant for the Community Development Department to support Building, Planning, and Engineering divisions. You will handle financial transactions, greet residents, contractors, and businesses, and help ensure City services run smoothly.

This role emphasizes organization, attention to detail, and teamwork. Candidates should have a high school diploma or GED and at least two years of administrative experience; public sector experience is