Administrative Coordinator - Club Operations

Pier Sixty-Six; Fort Lauderdale (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Group medical, dental, vision, life, and disability benefits

401(k) plan with company match

Complimentary team member meals

Life insurance

Disability benefits

401(k) plan with company match

Complimentary meals

Complimentary room nights

Job summary

A luxury hospitality resort in Fort Lauderdale is seeking an Administrative Coordinator to support their Leadership team. The role involves managing day-to-day office operations, coordinating travel arrangements, and maintaining communication with key stakeholders. The ideal candidate will be professional, detail-oriented, and possess strong organizational skills with at least two years of administrative experience. This role offers competitive wages, comprehensive benefits, and a culture that values individual well-being.

Qualifications

• Professional and courteous attitude.
• Ability to handle confidential information.
• Experience in a luxury hotel environment preferred.
• Ability to work well under pressure and manage multiple tasks within time constraints.
• General office equipment competency.
• Ability to handle confidential information.
• Minimum two years of senior administrative experience and/or office management experience in a large, professional environment. Luxury hotel environment is preferred.
• Advanced knowledge of Outlook, Microsoft Word and PowerPoint; strong working knowledge of Microsoft Excel, and aptitude for learning new computer applications.

Responsibilities

• Manage day-to-day operations and procedures of the office.
• Liaise with cross-functional areas and manage office budget.
• Handle travel arrangements for the Club Executive team.
• Managing the office budget and processing invoices.
• Greeting visitors, answering calls, and scheduling meetings.
• Facilitating guest requests and amenities to ensure guest satisfaction.
• Managing the Club General Manager’s calendar and expenses.
• Maintaining communication with internal and external business partners.
• Maintaining contact information and tracking meetings with key stakeholders.
• Handling travel arrangements: itineraries, flights, hotel, rental cars, and expense reports.
• Ensuring office equipment is working and maintaining supplies.
• Handling mail, couriers, photocopying, and safeguarding confidential information.
• Maintaining records for the Operations office and assisting with special projects.

Skills

Excellent communication skills

Organizational skills

Time management

Detail-oriented

Relational skills

Detail-oriented

Confidential information handling

Multitasking under pressure

Team player

Education

Minimum two years of senior administrative experience

Tools

Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

South Florida’s beacon of hospitality, Pier Sixty‑Six Resort has returned to Fort Lauderdale. From the famed superyacht marina to the iconic spires of the rotating Pier‑Top lounge, a new world of elevated experiences is set to unfold around it. The lush 32‑acre waterfront enclave will be home to the extraordinary luxury resort hosting 325 guest rooms, suites and villas, plus an exclusive collection of 91 Private Resort Residences, 12 restaurants and lounges, a luxurious spa, curated pool options and a waterfront promenade with retail and dining. Every space is impeccably designed to both inspire and relax. All met with exceptional service and refined touches that result in truly extraordinary experiences. The Resort will assemble over 600 diverse and talented Team Members to bring Pier Sixty‑Six to life and create a new legacy by providing memorable experiences and stellar service to our guests and residents. We aspire to create a caring culture for our team, with state‑of‑the‑art facilities, a first‑class employee dining room and most importantly a focus on you as an individual, including your welfare and wellbeing. Pier Sixty‑Six invites dedicated, energetic and polished hospitality enthusiasts eager for growth and stardom to join our team, and enjoy highly competitive wages, comprehensive benefits and a culture that honors and respects you.

Administrative Coordinator — Club Operations

We’re currently seeking an Administrative Coordinator — Club Operations to support our Leadership team. Our ideal candidate is flexible, impeccably mannered, an effective collaborator, loves a challenge and is a true diplomat, with a genuine love of service and meeting new people.

The Administrative Coordinator — Club Operations will provide a wide range of administrative support to the club team at Pier Sixty‑Six Resort. Responsibilities include but are not limited to coordination of meetings and events on behalf of the club directors, travel planning, managing schedules, preparation of presentations and other documents, and general correspondence. In addition, the position will lead and coordinate administration duties and office procedures for the Club. The role entails serving as the point person for all office‑related matters (e.g., supplies, technology, maintenance), partnering with Operations team to create and maintain an engaging work environment and maintain office policies as necessary, managing the office budget, greeting visitors, among others. The candidate must be well organized, detail‑oriented, flexible, receptive to challenge, and a strong team player with a positive and professional attitude. The role requires processing, synthesizing, and analyzing information with dedication to accuracy, making quick and effective decisions, exercising solid judgment and confidentiality. Strong travel planning and project / time management skills, along with a strong business acumen in balancing competing priorities and deadlines.

Responsibilities

• Responsible for managing the day‑to‑day operations and procedures of the Pier Sixty‑Six Club office.
• Responsible for liaising with cross‑functional areas of the organization, serving as the point person for all office‑related matters, including supplies, technology, and office maintenance.
• Partner with the Operations team to create and maintain an engaging work environment, maintain office policies as necessary, and manage the office budget.
• Manage the office budget and track and process invoices for the office.
• Greet visitors, answer all incoming telephone calls, and schedule meetings.
• Facilitate guest requests and amenities to ensure guest satisfaction.
• Manage the Club General Manager’s calendar, including professional activities, expenses, meetings, and events.
• Maintain communication with key internal and external business partners (e.g., answer telephones, screen/redirect when necessary and handle routine matters).
• Maintain contact information of business associates and keep track of meetings with key stakeholders.
• Handle all travel arrangements: compile itineraries, coordinate all details, arrange airline reservations, hotel accommodation, rental cars, and manage expense reports for the Club Executive team.
• Ensure office equipment is working and maintain office supplies.
• Handle all routine matters such as mail, couriers, and photocopying, while safeguarding proprietary and sensitive business information.
• Maintain records for the Operations office as needed and assist with special projects as needed.

Qualifications

• Professional and courteous attitude; well organized and detail‑oriented.
• Excellent communication skills; verbally articulate with strong written composition; ability to work independently, take initiative, and use sound judgment.
• Strong relational skills to support professional interaction with internal and external partners at all levels.
• Ability to work well under pressure and manage multiple tasks within time constraints.
• General office equipment competency.
• Ability to handle confidential information.
• Minimum two years of senior administrative experience and/or office management experience in a large, professional environment. Luxury hotel environment is preferred.
• Advanced knowledge of Outlook, Microsoft Word and PowerPoint; strong working knowledge of Microsoft Excel, and aptitude for learning new computer applications.

Benefits

• Group medical, dental, vision, life, and disability benefits.
• Participation in a pre‑tax flexible benefit plan for healthcare and dependent care reimbursement.
• An employee assistance program.
• Paid time off/sick time.
• Participation in a 401(k) plan with a company match.
• Complimentary team member meals.
• Complimentary room nights at CoralTree Hospitality managed properties.

Join us in creating unforgettable experiences for our guests, building vibrant communities, and shaping the future of travel and hospitality. #piersixtysixresort