Administrative Coordinator (Business Planning & Training Support)

Calance, Inc.; Georgetown (KY); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

EPO/PPO Medical Plans

HMO/PPO Dental programs

Vision - VSP (Vision Plan Summary)

401K Retirement vesting program (VOYA)

Paid Bi-Weekly/Direct Deposit

Flex Spending Plan

Voluntary Life, AD&D, STD or LTD plans

Job summary

Calance, Inc. is seeking an Administrative Coordinator to support Business Planning & Training. The role reports to the Business Planning Manager and provides admin support to the NAPSC organization, handling safety, budget, purchases, reporting, and training roster management.

The candidate will manage SharePoint sites, training rosters, and LMS data, coordinate meetings, and assist with event planning. This is a hybrid/onsite role in Georgetown, KY, with a 12+ month contract and W2 eligibility.

Qualifications

• 2+ years of experience providing administrative support, including data entry, preparing reports and documents, and coordinating meetings and schedules.
• Experience administering, maintaining training rosters and tracking training completion using Learning Management System (LMS).
• Experience supporting budgets, invoice processing, financial reporting, and data analysis.
• Experience with Microsoft Office 365 Suite (Outlook, Teams, Excel, PowerPoint, Word).
• Strong verbal and written communication skills.
• Requires exceptional attention to detail, accuracy, and the ability to identify and resolve discrepancies while managing financial and administrative processes.
• Education: Associates Degree in Business, Communications, or equivalent experience is required.

Responsibilities

• Maintain and manage the NAPSC Teams and SharePoint sites.
• Enter and manage department level Purchase Orders (POs).
• Administer the NAPSC budget and reporting.
• Enter and maintain rosters from NAPSC training in TLC (The Learning Center).
• Karakuri showcase support (annual event, potential travel to NAMC).
• Raise suggestions for process improvement, automation, and other ideas that enhance our team’s efficiency.
• Support onboarding activities and event planning.

Skills

Administrative support

Data entry

Meetings & scheduling

LMS administration

Budgeting & reporting

Microsoft Office 365

Communication

Attention to detail

Financial reconciliation

Education

Associates Degree in Business or Communications

Tools

Cornerstone

SAP/Ariba

TLC (The Learning Center)

SharePoint

Power Apps

Power Automate

Excel

Power BI

Nitro PDF

LMS

Job description

Job Title

Administrative Coordinator (Business Planning & Training Support) - ID: 45106

Job Details

• Duration: 12+ Months (Contract)
• Start Date: ASAP
• Location: HYBRID - Georgetown, KY 40324
• Rate: $22.75 per hour (W2 Only)
• Hours: MON-FRI 8am-5pm
• Pay Range: 47,320.00

Job Summary

Seeking to hire a highly motivated Administrator to provide direct support to the Business Planning Manager, as well as provide overall support to the NAPSC organization which supports manufacturing operations across North American (NA). Reporting to the Business Planning Manager, the person in this role will support the NAPSC team mission. They will provide direct support to the Business Planning Manager and admin support to the NAPSC organization for safety, budget/cost management, purchases, and reporting, ordering office supplies, meeting coordination, room scheduling, training roster management and reporting, scheduling translators, other system data entry and reporting, and misc. ad hoc requests that supports our staff. Support and collaborate with the NAPSC members and other customers/stakeholders in manufacturing operations to provide administrative support.

Additional Restrictions

We will NOT accept 3rd Party (C2C) Consultants

This is role is 100% ONSITE, no remote work offered

Daily Responsibilities

• Maintain and manage the NAPSC Teams and SharePoint sites.
• Enter and manage department level Purchase Orders (POs).
• Administer the NAPSC budget and reporting.
• Enter and maintain rosters from NAPSC training in TLC (The Learning Center).
• Karakuri showcase support (annual event, potential travel to NAMC).
• Raise suggestions for process improvement, automation, and other ideas that enhance our team’s efficiency.
• Support onboarding activities and event planning.

Required Skills / Experience

• 2+ years of experience providing administrative support, including data entry, preparing reports and documents, and coordinating meetings and schedules.
• Experience administering, maintaining training rosters and tracking training completion using Learning Management System (LMS).
• Experience supporting budgets, invoice processing, financial reporting, and data analysis.
• Experience with Microsoft Office 365 Suite (Outlook, Teams, Excel, PowerPoint, Word).
• Strong verbal and written communication skills.
• Requires exceptional attention to detail, accuracy, and the ability to identify and resolve discrepancies while managing financial and administrative processes.
• Education: Associates Degree in Business, Communications, or equivalent experience is required.

Ideal / Desired Skills

• Experience with software vendor 'Cornerstone'.
• Familiar with that system or other similar systems so they could learn quickly and handle setting up classes, giving credit for classes, reporting requests, system and security configuration/administration.
• Experience working in Manufacturing Training support.
• Experience with SAP/Ariba, Nitro PDF, TLC (The Learning Center) system.
• Experience with SharePoint, Power Apps, or Power Automate.
• Experience with Data Analytics and reporting with Excel or Power BI.

Benefits

• EPO/PPO Medical Plans
• HMO/PPO Dental programs
• Vision - VSP (Vision Plan Summary)
• 401K Retirement vesting program (VOYA)
• Paid Bi-Weekly/Direct Deposit
• Flex Spending Plan
• Voluntary Life, AD&D, STD or LTD plans

About the Employer

• [e-mail]
• Calance is a global IT Services firm specializing in end-to-end solutions for Development, Managed Service, Security, SAP, Project Control Integration and IT Staffing. Operating in the United States and India, Calance helps clients bring their ideas and strategies to life through talent, technology and tenacity.
• 2020 All rights reserved.