Administrative Coordinator Assistant

Jax Spine and Pain Centers; Jacksonville (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

A healthcare provider in Jacksonville is seeking an Administrative Coordinator Assistant to support operations through invoice management, medical records coordination, and data entry using EMR systems and Excel. Candidates should have a high school diploma, proficiency in Excel, and experience in healthcare settings. This role requires strong organizational skills and effective communication to ensure compliance with regulations while assisting internal teams for operational efficiency.

Qualifications

• Prior experience in a healthcare business office or medical billing environment preferred.
• Proficiency in Microsoft Excel for data entry and tracking.
• Ability to quickly learn electronic medical record systems.
• Strong organizational skills with exceptional attention to detail.
• Effective in managing multiple tasks and meeting deadlines.
• Strong written and verbal communication skills.
• Reliable and team-oriented.

Responsibilities

• Post insurance payments and collections from insurance carriers.
• Prepare and reconcile final invoices.
• Gather and verify clinical and demographic data for claims.
• Support the medical records process and maintain records.
• Assist with claim follow-up for reimbursement support.
• Maintain accurate records using Microsoft Excel.
• Communicate effectively with internal teams.
• Ensure compliance with policies and confidentiality regulations.

Skills

Healthcare business office experience

Proficiency in Microsoft Excel

Strong organizational skills

Effective communication skills

Ability to manage multiple tasks

Education

High school diploma or equivalent

Associate degree or relevant experience

Tools

Electronic medical record (EMR) systems

Microsoft Excel

Job description

Position Summary

The Administrative Coordinator Assistant supports the business operations of Centurion Surgery Center by assisting with multiple functions including but not limited to invoice creation and posting, medical records coordination, and IPG account assistance. This role requires a highly organized, detail‑oriented individual who is comfortable working with electronic medical records (EMR) systems and Excel, and who can accurately manage financial and clinical data necessary for timely and accurate requests and posting.

Key Responsibilities

• Post insurance payments and collections accurately from insurance carriers.
• Assist with preparing and reconciling final invoices.
• Gather, review, and verify all required clinical and demographic data needed to build and submit clean claims to IPG and RFI.
• Support the medical records process, including organizing, retrieving, and maintaining electronic medical records request.
• Assist with claim follow‑up and documentation as needed to support reimbursement with IPG, RFI and attorney cases.
• Maintain accurate records and spreadsheets using Microsoft Excel.
• Communicate effectively with internal teams, including billing, clinical staff, and management.
• Ensure compliance with Centurion Surgery Center policies, payer requirements, and confidentiality regulations (HIPAA).
• Perform other administrative and business office duties as assigned.

Qualifications & Skills

• Prior experience in a healthcare business office, ambulatory surgery center, or medical billing environment preferred.
• Proficiency in Microsoft Excel (data entry, tracking, basic reporting).
• Ability to quickly learn and navigate electronic medical record (EMR) systems.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.
• Reliable, professional, and team‑oriented.

Education & Experience

• High school diploma or equivalent required.
• Associate degree or relevant healthcare/business experience preferred.

About Jax Spine & Pain Centers

We are proud to be the leading providers of progressive interventional pain relief. Our team of board‑certified physicians and medical staff are highly trained in all areas of diagnosis, treatment, and patient care. At Jax Spine & Pain Centers, we provide our patients with superior solutions to treat acute and chronic pain. Serving multiple locations, our board‑certified physicians and professional staff value hands‑on compassionate care, from the consultation through treatment. We seek qualified, highly energized and self‑motivated individuals who respect the essence of time and appreciate the value of a smile.