ADMINISTRATIVE COORDINATOR 4

DOC-Elayn Hunt Correctional Center; St. Gabriel (LA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Defined benefit pension

Health insurance

Paid holidays and leave

Job summary

Elayn Hunt Correctional Center in St. Gabriel, LA is seeking an Administrative Coordinator to manage records, coordinate communications, and support efficient facility operations in a dedicated public-service environment.

The role requires strong organizational skills and three years of administrative experience; experience substitution options exist. Competitive benefits and a path for professional growth are highlighted in the agency’s overview.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours earns six months of experience.
• Current permanent LA State employees may be required to accept a probational appointment.

Responsibilities

• Reseaches, gathers, and composes information for reports and admin projects.
• Provides comprehensive clerical and typing support for the division.
• Maintains and organizes confidential files and materials; oversees filing systems and mail/records handling.
• Processes and enters employee time records; assists timekeepers with payroll-related reports.

Skills

Accepting Direction

Following Policies and Procedures

Managing Resources

Job description

Louisiana Department of Public Safety & Corrections – Corrections Services

www.doc.louisiana.gov

ELAYN HUNT CORRECTIONAL CENTER

St. Gabriel, LA

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

Elayn Hunt Correctional Center is looking for an Administrative Coordinator who brings strong organizational skills, initiative, and a commitment to excellence. In this role, you’ll be at the center of our administrative operations—managing records, coordinating communication, and helping ensure our facility functions efficiently. If you’re ready to make an impact in a dynamic public-service environment, this is the opportunity for you.

Why work for DOC?

• Culture : DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.

• Growth : Professional growth is encouraged at DOC through numerous avenues.

• Benefits : DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.

Please visit our website to learn more about DOC, our facilities, and our mission.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Researches, gathers, and composes information for special assignments, reports, and administrative projects. Prepares responses to inquiries received by phone or in writing, including drafting professional correspondence and letters of reply.
• Provides comprehensive clerical and typing support for the division, including preparing documents, forms, and reports. Operates computer systems for data entry, information retrieval, and report generation with accuracy and efficiency.
• Maintains and organizes confidential files and materials, ensuring proper handling and security of sensitive information. Oversees the division’s filing systems, including creating, updating, and archiving records. Sorts and distributes incoming mail, manages inter-institutional correspondence, and identifies items requiring immediate attention or expedited processing.
• Processes and enters employee time records, assists timekeepers by generating and printing required reports, and ensures accuracy and timeliness of payroll-related documentation.

Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.

• An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
  • This is a 24-hour facility.
  • This Agency is a Drug Free Workplace.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Hilary Dugar

Human Resources Department

Elayn Hunt Correctional Center

Ph: [phone]

Fax: [phone]