Administrative Coordinator 4

Louisiana Department Of Transportation and Development; Alexandria (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Louisiana Department Of Transportation and Development is seeking a District 08 Stockroom Clerk to manage the stockroom, process procurement requests, and generate reports for the Business Office. The role requires independent judgment, strong organizational skills, and knowledge of DOTD policies.

Responsibilities include maintaining inventory integrity, bi-weekly counts, processing shopping carts in LA GOV, and assisting with emergency/disaster support as needed.

Qualifications

• Three years of experience in administrative services.
• Experience substitutions: 15 semester hours earned = six months of experience.
• Knowledge of DOTD procurement policies and procedures.
• Ability to process shopping carts in LA GOV system.

Responsibilities

• Creates shopping carts in eProcurement for Stockroom supplies ordered within the district's delegated purchasing authority.
• Analyzes and computes data to prepare reports for the Business Office, such as material usage and costs.
• Maintains the organization of the Stockroom and is accountable for items stored in the Stockroom.
• Performs bi-weekly inventory counts and prepares for the annual inventory with Internal Audit.
• Tags, marks, labels, and stores inventory items; issues stock with proper paperwork and signatures.
• Works cohesively with department staff to ensure high service levels for internal and external customers.
• Ensures phones are answered and customer needs are addressed promptly.
• Must be able to order, receive, and issue supplies for the District Stockroom.
• Must be able to lift 50+ pounds.
• Must be able to walk, stoop and bend.
• May perform other duties including emergency/disaster support activities.

Skills

Independent judgment

Procurement policies

Inventory management

eProcurement/cart system

Lifting 50+ lbs

Customer service

Tools

LA GOV eProcurement

Purchasing system

Job description

The overall function of this position is to perform as District 08's Stockroom Clerk. Incumbent must be self-motivated and be able to perform duties independently with little or no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. This position must possess knowledge of DOTD procurement policies and procedures and be able to process shopping carts through the LA GOV system, including proper coding and system functionality. Participates in DOTD structured training programs as required for job title and attends all continuing education classes and conferences deemed necessary to facilitate optimal job performance and growth.

While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules and regulations, as well as DOTD policies, procedures, manuals, and directives.

An Ideal Candidate Should Possess The Following Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

Minimum Qualifications: Three years of experience in administrative services.

Experience Substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification: The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Creates shopping carts in eProcurement, as needed, for Stockroom supplies ordered within the district's delegated purchasing authority.
• Analyzes and computes data to prepare reports for the Business Office, such as material usage, costs, etc. to ensure the Business Office has information needed to secure future purchasing contracts and to set inventory quantities.
• Maintain the organization of the Stockroom and is accountable for items stored in the Stockroom.
• Performs bi-weekly inventory counts to ensure accuracy and prepare for the annual inventory with the Department’s Internal Audit Section.
• Tags, marks, labels, and stores inventory items in appropriate locations. Issues stock to appropriate personnel, ensuring proper paperwork and signatures have been obtained. Conducts annual physical inventory ensuring physical inventory levels are within 3% of book values.
• Work cohesively with department staff ensuring a high level of service for both internal and external customers.
• Ensure phones are answered and customer needs are addressed in a timely manner.
• Must be able to order, receive, and issue supplies for the District Stockroom.
• Must be able to lift 50+ pounds.
• Must be able to walk, stoop and bend.
• May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.

Position-Specific Details

Appointment Type: Probational/Promotional

Work Schedule: Monday-Thursday from 6:30AM to 5:00PM.

Contact Information

Lacie Townsend

Admin. Program Manager 3

318-561-5187

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.